Motion Ryan to close
Carried · moved by Mike Ryan, seconded by Jim Bartels
City Council
City Council — regular meeting, September 25, 2013
Wednesday, September 25, 2013
0 agenda items
50 motions recorded
1 documents
Motions carried
37
of 44 substantive motions (procedural ones aside)
Split votes
7
at least one "no", or the motion failed
Votes
Each motion as the minutes record it: the agenda heading and the motion line. Names come from the roll call; "all ayes (implied)" marks a motion where the minutes say only "All ayes" or "carried unanimously", which credits the members recorded as present. Read the minutes
Motion Bartels to, open
Carried · moved by Jim Bartels, seconded by Joann Kahler
Motion Ryan to close,•
Carried · moved by Mike Ryan, seconded by Peggy Upton
Motion Kahler to open
Carried · moved by Joann Kahler, seconded by Mike Ryan
Motion Upton to close
Carried · moved by Peggy Upton, seconded by Mike Ryan
Motion Bartels to close
Carried · moved by Jim Bartels, seconded by Joann Kahler
Motion passed. Resolution 2013- 179 Awarding the City Hall project to City Construction Group LC in the total amount of 382, 700: Phillips commented that thelocation is horrendous – Motion Kahler to approve, second Ryan. Ayes= Kahler, Ryan, Bartels. Nays= Upton, Phillips., Motion passed
Carried 3–2 · moved by Joann Kahler, seconded by Mike Ryan · Voted no: Peggy Upton, Royce Phillips
r Ryan left at 6: 57 pm Ordinance 2013- 336 Amending Ordinance 2012- 219 to clarify the requirements of Subdividers to pay d City Engineer- 3` reading – Motion Kahler to approve; second Bartels. the costs and fees of the Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Final reading passed
Carried · moved by Joann Kahler, seconded by Jim Bartels
3rd. Ordinance 2013- 337 Amending the Zoning Map for Tiffin Heights- reading – Motion Bartels to approve, second Upton. Ayes= Kahler, Bartels, Upton, Phillips. Absent: Ryan. Final reading passed
Carried · moved by Jim Bartels, seconded by Peggy Upton
2nd Ordinance 2013- 338 Amending the Zoning Ordinance for The Villages- Phase 2 rezoning- reading – Motion Kahler to approve, second Bartels. Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Second reading passed
Carried · moved by Joann Kahler, seconded by Jim Bartels
3rd Discussion and possible action regarding waiving the reading of Ordinance 2013- 338 for The Villages- Phase 2 rezoning: Upton confirmed the waiving is, due to funding deadline. Mayor Berner added that it is 2nd 3rd d not practice of the city to waive or readings – Motion Kahler to approve 2" reading; seconded 3rd Upton
Carried · moved by Joann Kahler
Motion Upton vote on approval of, reading, second Kahler
Carried, seconded by Joann Kahler
Ordinance 2013- 339 Amending the Zoning Ordinance for The Villages- Phase 2 PAD- 2nd reading – Motion Bartels to-approve, second, Kahler. Ayes= Phillips, Upton, Bartels, Kahler. Absent. Ryan. Second reading passed.'
Carried · moved by Jim Bartels
3rd Discussion and possible action reading of Ordinance 2013- 339 for The Villages- ,. regarding waiving the Phase 2 PAD – Motion Upton to approve having the final reading due to funding purposes, seconded 3rd Kahler. Ayes= Kahler, Bartels, Upton; Phillips
Carried · moved by Peggy Upton
Motion Upton vote for reading, second Kahler: Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Motion passed
Carried, seconded by Joann Kahler
on regarding SUDAS, Lighting Ordinance and Bike Parking: Phillips confirmed each issue will be addressed individually. Resolution` to set a public hearings will be on the next agenda. 4 Ordinance 2013- 340, Prairie Trail West reading: Phillips wanted uasummary of what is 1st Rezoninggetting rezoned – Motion Bartels to approve
Carried · moved by Jim Bartels, seconded by Joann Kahler
The signed copy records this vote differently.
d 3` reading of Ordinance 2013- 340 for Prairie Trail West: 2nd Discussion and possible action to waive and Council indicated this is not standard practice, but this is lot rezoning was at the request of the City to match up the with the Deerview entrance – Motion Bartels to waive the final two readings, seconded 2nd 3rd Kahler
Carried · moved by Jim Bartels
The signed copy records this vote differently.
Phillips motioned to allow us`"to have a and reading of the ordinance tonight, d second Kahler. Ayes=
Carried · moved by Royce Phillips
Motion Phillips for approving 2" reading, second Bartels. Ryan. Motion. Bartels for approving the 3rd Ayes= Phillips, Upton, Bartels, Kahler. Absent: reading, second Upton. Ayes= Kahler, Bartels, Upton, Phillips. Absent: Ryan: Motion passed
Carried · moved by Royce Phillips, seconded by Jim Bartels
Motion Upton to approve, second Bartels. Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Motion passed
Carried · moved by Peggy Upton, seconded by Jim Bartels
Resolution 2013- 171• Prairie Trail West Developers Agreement: Upton confirmed the Resolution will include phasing of development in the wording – Motion Upton to approve, second Kahler. Ayes= Kahler, Bartels, Upton, Phillips. Absent: Ryan. Motion passed.•
Carried · moved by Peggy Upton, seconded by Joann Kahler
Motion Bartels to approve, second Kahler. Ayes= Kahler, Bartels, Upton. Nays= Phillips. Motion passed
Carried 3–1 · moved by Jim Bartels, seconded by Joann Kahler · Voted no: Royce Phillips
Resolution 2013- 173 Setting a Date for Public Hearing to Amend the Subdivision Ordinance to allow for private sewage disposal systems – Motion Kahler to have the date be 10/ 09/ 13, second Bartels. Upton stated should not set a public hearing since not reviewed the Ordinance yet. Due to this, Kahler withdrew her motion
Withdrawn · moved by Joann Kahler, seconded by Jim Bartels
Motion Bartels to approve, second Kahler. Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Motion passed
Carried · moved by Jim Bartels, seconded by Joann Kahler
Resolution 2013- 175 Approving The Villages- Phase 2 Developers Agreement – Motion Kahler to approve, second Bartels. Ayes= Kahler, Bartels, Upton, Phillips. Absent: Ryan. Motion passed
Carried · moved by Joann Kahler, seconded by Jim Bartels
Resolution 2013- 176 Approving preliminary plat for Tiffin Heights – Motion Kahler to approve, second Bartels. Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Motion passed
Carried · moved by Joann Kahler, seconded by Jim Bartels
Resolution 2013- 177 Approving the developers agreement for Tiffin Heights – Motion Kahler to approve, second Bartels
Unknown · moved by Joann Kahler, seconded by Jim Bartels
MMS indicated that Outlot B is the basin, it needs to be corrected – Motion Upton to amend Resolution to take out Outlot B and dedicate only lots A, C& D, second Bartels. Voting on amendment.' Ayes= all. Voting on resolution: Ayes= Kahler; Bartels, Upton, Phillips. Absent: Ryan. Motion passed
Carried · moved by Peggy Upton, seconded by Jim Bartels
Resolution 2013- 178 Authorizing the Mayor and City Administrator/ Clerk to sign the Public Access Easement for Woodfield Ridge- Part 3 – Motion Kahler to approve, second Bartels. Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Motion passed
Carried · moved by Joann Kahler, seconded by Jim Bartels
Resolution 2013- 180 Approving the Mayor and City Administrator/ Clerk to sign the Willow Ridge Sanitary Sewer Easement Agreement( off- site) – Motion Upton° to approve, second Bartels. Ayes= Kahler, Bartels, Upton, Phillips. Absent: Ryan. Motion passed
Carried, seconded by Jim Bartels
Resolution 2013- 181Appointing of a Planning& Zoning Person – Motion Kahler to approve, second Bartels
Unknown · moved by Joann Kahler, seconded by Jim Bartels
Motion Phillips to substitute Klein instead of Moore, second Upton. Upton, according to the applications I received, Klein appears to be the most qualified. Voting on amending:
Failed 2–2 · moved by Royce Phillips, seconded by Peggy Upton · Voted no: Jim Bartels, Joann Kahler
Motion did not pass – Motion Kahler to reconsider the resolution for Allen Moore
Unknown · moved by Joann Kahler
Phillips motioned to reconsider the motion to appoint Klein to P& Z, second Upton. Voting on reconsideration: Phillips, Upton, Bartels. Nays= Kahler. Motion passed as amended
Carried 0–1 · moved by Royce Phillips, seconded by Peggy Upton · Voted no: Joann Kahler
council members being church members. Attorney Raiber indicated it is not a conflict if members of a church on the City Council. Mayor' Berner stated the members publicly state they are members of the church and there is no conflict of interest. Phillips stated there isstill a conflict of interest – Motion Upton to receive opinion letter in writing from the attorney, second Phillips. Ayes= Phillips, Upton. Nays= Bartels, Kahler
Failed 2–2 · moved by Peggy Upton, seconded by Royce Phillips · Voted no: Jim Bartels, Joann Kahler
mented the three council members would still have to approve the recommendation. Upton suggested the City should counter with a 15% escrow. Council seemed fine' with that option. A temporary construction easement for the' Depot is necessary. The square footage has increased a little bit from before – Motion Upton to authorize an increased compensation of$ 1, 050+$ 1, 500, second Bartels. Ayes= Kahler, Bartels, Upton. Nays= Phillips. Motion passed
Carried 3–1 · moved by Peggy Upton, seconded by Jim Bartels · Voted no: Royce Phillips
d like to get some financial assistance for sidewalk. Mayor Berner said a few options to consider offering to the school are to offer to pay the difference between a 6 foot and 8 foot sidewalk' or therecould, be a flat 10% of the price of construction. Upton commented a wider sidewalk is reasonable – Motion Bartels for Mayor to go to the School board and make a recommendation for the city to pay the extra 2 feet of'from the 6' to the 8' sidewalk, second Kahler. Ayes= Kahler, Bartels, Upton: Nays= Phillips. 12th— Setting open burning dates:
Carried 3–1 · moved by Jim Bartels, seconded by Joann Kahler · Voted no: Royce Phillips
Motion Upton to have open burning for October November, 17th weekends only and during daylight), second Bartels
Carried · moved by Peggy Upton, seconded by Jim Bartels
i. .. 4 – Motion Upton to mimic last years contests and hours, second Bartels
Carried · moved by Peggy Upton, seconded by Jim Bartels
i. .. 4 – Motion Kahler to approve, second Upton
Carried · moved by Joann Kahler, seconded by Peggy Upton
i. .. 4 – Motion Upton to have a work session set for 10/ 30/ 13 at 7: 00
Unknown · moved by Peggy Upton
i. .. 4 – Motion Bartels to enter into closed session at 9: 11 pm, - 1
Carried · moved by Jim Bartels, seconded by Joann Kahler
i. .. 4 – Motion Upton to enter into public session at 9: 21 pm
Carried · moved by Peggy Upton, seconded by Jim Bartels
i. .. 4 – Motion Bartels to have Jackson reply to resident and indicate the City does not provide any financial assistance to the property owner at Goldfinch & Roberts Ferry, second Upton. Ayes= Kahler, Bartels, Upton. Motion passed
Carried · moved by Jim Bartels, seconded by Peggy Upton
Procedural motions (6): agenda, minutes, payables approval, adjournment
- Motion Bartels to approve the agenda — carried (all ayes (implied))
- Motion Kahler to approve payables — unknown
- Motion Upton to remove Soil Savers from the payables, second Ryan — carried (all ayes (implied))
- Motion Upton to adjourn this item until we get some numbers and can` make a further decision, second Bartels — carried (all ayes (implied))
- Motion Phillips to adjourn the next meeting110/ 09 meeting), second Upton. Ayes= all. Motion passed — carried (voice vote)
- i. .. 4 – Motion Upton, seconded Bartels to adjourn at 9: 23 pm — carried (all ayes (implied))
Attendance
Joann Kahler presentMike Ryan presentJim Bartels presentPeggy Upton presentRoyce Phillips presentSteven Berner (mayor) present
Projects at this meeting
- Prairie Village / Prairie West: Resolution 2013- 171• Prairie Trail West Developers Agreement: Upton confirmed the Resolution will include phasing of development in the wording – Motion Upton to approve, second Kahler. Ayes= Kahler, Bartels, Upton, Phillips. Absent: Ryan. Motion passed.•
- Tiffin Heights: Resolution 2013- 177 Approving the developers agreement for Tiffin Heights – Motion Kahler to approve, second Bartels; 3rd. Ordinance 2013- 337 Amending the Zoning Map for Tiffin Heights- reading – Motion Bartels to approve, second Upton. Ayes= Kahler, Bartels, Upton, Phillips. Absent: Ryan. Final reading passed; Resolution 2013- 176 Approving preliminary plat for Tiffin Heights – Motion Kahler to approve, second Bartels. Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Motion passed
- Woodfield Ridge: Resolution 2013- 178 Authorizing the Mayor and City Administrator/ Clerk to sign the Public Access Easement for Woodfield Ridge- Part 3 – Motion Kahler to approve, second Bartels. Ayes= Phillips, Upton, Bartels, Kahler. Absent: Ryan. Motion passed
- Zoning and subdivision code amendments: Resolution 2013- 173 Setting a Date for Public Hearing to Amend the Subdivision Ordinance to allow for private sewage disposal systems – Motion Kahler to have the date be 10/ 09/ 13, second Bartels. Upton stated should not set a public hearing since not reviewed the Ordinance yet. Due to this, Kahler withdrew her motion; Ordinance 2013- 339 Amending the Zoning Ordinance for The Villages- Phase 2 PAD- 2nd reading – Motion Bartels to-approve, second, Kahler. Ayes= Phillips, Upton, Bartels, Kahler. Absent. Ryan. Second reading passed.'
Ordinances and resolutions
Ord. 2012-219, Ord. 2013-336, Ord. 2013-337, Ord. 2013-338, Ord. 2013-339, Ord. 2013-340, Res. 2013-171, Res. 2013-173, Res. 2013-175, Res. 2013-176, Res. 2013-177, Res. 2013-178, Res. 2013-179, Res. 2013-180, Res. 2013-181
Agenda
The archive has no itemized agenda for this meeting.
Documents
| Document | Type | Original |
|---|---|---|
| Minutes-09/25/2013 | minutes |
Sources
- Laserfiche minutes archive: Minutes-09/25/2013 — original listing ↗
- Minutes read by parser minutes/transition 2.4.0 from 1 copy.
Data last updated October 15, 2026. Built from the archive's documents; see how the data is built.