City Council — regular meeting, May 21, 2019

Botherall ayes (implied) · p. 1

B Agenda Additions/Agenda Approval – Motion toapprove byUpton

Carried · moved by Peggy Upton, seconded by Jim Bartels

Hotherall ayes (implied) · p. 2

H Adjournment – Motion toadjourn byHavens

Carried · moved by Al Havens, seconded by Eric Schnedler

H-1ordinancefinalroll call Ord. 2019-455 · p. 3

Motion toapprove Ordinance No. 2019-455 –AnOrdinance Rezoning Lot59, Prairie Village – Part 1,Tiffin, Iowa, from Multi-Family, 4-Plex Residential District (R-4)toaPlanned Development Overlay Site District/Multi-Family, 4-Plex Residential District (OPD/R-4)for Prairie Village – Part 1,Tiffin, Iowa byHavens

Carried · moved by Al Havens, seconded by Jim Bartels

The signed copy records this vote differently.

H-2ordinancethirdroll call Ord. 2019-458 · p. 3

Motion toapprove Ordinance No. 2019-458 –AnOrdinance toAdopt the2018 Edition, International Building Code, including Appendix K,the2018 Edition, International Residential Code, including Appendix FandAppendix J,andProviding forcertain Amendments thereof; Adopting Section 103.6(1)(a)oftheoftheCode ofIowa (State Electric Code) and Section 105.4(1)(a)oftheCode ofIowa (State Plumbing andMechanical Codes) andAmending Provisions oftheMunicipal Code ofTiffin, Iowa, Chapter 156, Housing Code, toUpdate Building Code Provisions bySchnedler

Carried · moved by Eric Schnedler, seconded by Al Havens

The signed copy records this vote differently.

I-1resolutionroll call Res. 2019-066 · p. 3

Motion toapprove Resolution 2019-066 – AResolution Approving aDeveloper’sAgreement with Advantage Development Inc. regarding Prairie Village Lot59Planned Development Overlay (OPD) Site District, Tiffin, Iowa bySchnedler

Carried · moved by Eric Schnedler, seconded by Jim Bartels

I-2resolutionroll call Res. 2019-067 · p. 3

Motion toapprove Resolution 2019-067 – AResolution Setting theDates for thePublic Hearing onthePlans, Specifications, Form ofContract andEstimate ofCost, Opening ofBids and Authorizing Publication ofNotices forthe2019 Improvements – Forevergreen Road Project by Schnedler

Carried · moved by Eric Schnedler, seconded by Al Havens

K-2otherall ayes (implied) · p. 5

K-2 Consideration ofSpecial Events Application – Infuse Church – Block Party Motion toapprove thechanges totheSpecial Events Application byBartels. Second byUpton. Allayes, motion carried – Motion toapprove thechanges totheSpecial Events Application byBartels

Carried · moved by Jim Bartels, seconded by Peggy Upton

K-4othervoice vote · p. 5

K-4 Consideration ofChange Order #5 –Portzen Construction – Motion toApprove byBartels. Randy Krutsfield, Engineer – presented reasoning forchange order. Second byUpton. Discussion: Council feels thatthis should beonPortzen since they biditistheir burden ifthey didn’tbiditproperly. Allnays, motion toapprove denied – Motion toApprove byBartels. Randy Krutsfield, Engineer – presented reasoning forchange order

Failed · moved by Jim Bartels, seconded by Peggy Upton

K-5otherall ayes (implied) · p. 6

K-5 Consideration ofPayEstimate #13 –Portzen Construction – Motion toApprove byHavens. Second byBartels. Allayes, motion carried – Motion toApprove byHavens

Carried · moved by Al Havens, seconded by Jim Bartels

K-6otherall ayes (implied) · p. 6

K-6 Consideration ofChange Order #1 –Rathje Construction – Motion toApprove with theValue Engineering Request orasrecommended byDOT which isbased onunit pricing andnotthe total price listed onChange Order #1bySchnedler. Matt Bockensted, Rathje andEngineer with Snyder & Associates explained theValue Engineering Request andthebenefit thiswill have ontheproject. Second byUpton. Allayes, motion carried – Motion toApprove with theValue Engineering Request orasrecommended byDOT which isbased onunit pricing andnotthe total price listed onChange Order #1bySchnedler. Matt Bockensted, Rathje andEngineer with Snyder & Associates explained theValue Engineering Request andthebenefit thiswill have ontheproject

Carried · moved by Eric Schnedler, seconded by Peggy Upton

K-7otherall ayes (implied) · p. 6

K-7 Consideration ofChange Order #2 –Rathje Construction – Motion toApprove the change order based onunit pricing ofanestimated quantity byUpton. Second bySchnedler. Allayes, motion carried – Motion toApprove the change order based onunit pricing ofanestimated quantity byUpton

Carried · moved by Peggy Upton, seconded by Eric Schnedler

K-9otherall ayes (implied) · p. 6

K-9 Discussion andConsideration ofOne-time Water andSewer Adjustment at819Jackson Street andCouncil Action asNeeded Motion toapprove theOne-time Water & Sewer Adjustment at819Jackson StbySchnedler. Second byBartels. Allayes, motion carried – Motion toapprove theOne-time Water & Sewer Adjustment at819Jackson StbySchnedler

Carried, seconded by Jim Bartels

K-10otherall ayes (implied) · p. 6

K-10 Discussion andConsideration ofQuote from LLPelling forLine Painting andCouncil Action as Needed Motion toapprove thequote from LLPelling forLinePainting byHavens. Second bySchnedler. Allayes, motion carried – Motion toapprove thequote from LLPelling forLinePainting byHavens

Carried · moved by Al Havens, seconded by Eric Schnedler

K-11otherall ayes (implied) · p. 6

K-11 Discussion andConsideration ofQuote from Cahoy for Boreline work attheWater Plant and Council Action asNeeded Motion toapprove thequote from Cahoy forBoreline work attheWater Plant byHavens. Second bySchnedler. Allayes, motion carried – Motion toapprove thequote from Cahoy forBoreline work attheWater Plant byHavens

Carried · moved by Al Havens, seconded by Eric Schnedler

K-12otherall ayes (implied) · p. 6

K-12 Discussion andConsideration ofNew Pickup forPublic Works Department and Council Action asNeeded Motion toapprove thepurchase ofaNew Pickup forPublic Works Department from Junge 23,807.22byUpton. Asst. PWDirector Brian Detert presented thereason fortherequest. Heexplained thecost difference between repairing vs.getting new truck with warranty. Junge Ford wasable tocome back withanofferof $23,807.22. Second bySchnedler, Allayes, motion carried – Motion toapprove thepurchase ofaNew Pickup forPublic Works Department from Junge 23,807.22byUpton. Asst. PWDirector Brian Detert presented thereason fortherequest. Heexplained thecost difference between repairing vs.getting new truck with warranty. Junge Ford wasable tocome back withanofferof $23,807.22

Carried · moved by Peggy Upton, seconded by Eric Schnedler

K-13otherroll call · p. 6

Motion toAdjourn fromRegular Session into Closed Session inAccordance with Iowa Code Chapter 21.5.j forPotential Real Estate Purchase byHavens

Carried · moved by Al Havens, seconded by Eric Schnedler

K-13otherroll call · p. 7

K-13 Motion toAdjourn fromRegular Session into Closed Session inAccordance with Iowa Code Chapter 21.5.j forPotential Real Estate Purchase byHavens. Second bySchnedler Roll Call: Havens, Schnedler, Upton, Bartels. Absent: Ryan. Allayes, regular meeting adjourned at9:03PM Motion toAdjourn Closed Session andenter Regular Open Session byUpton. Second byBartels. Roll Call: Havens, Schnedler, Upton, Bartels. Absent: Ryan. Allayes, regular meeting adjourned at9:36PM – Motion toAdjourn Closed Session andenter Regular Open Session byUpton

Carried · moved by Peggy Upton, seconded by Jim Bartels

Notherall ayes (implied) · p. 7

N Adjournment – Motion toadjourn bySchnedler

Carried · moved by Eric Schnedler, seconded by Peggy Upton