Minutes-10/08/2008

Mayor Phillips and Attorney Greenleaf will proceed with contacting property owners. Motion Wright seconded Gericke to approve Resolution 2008- 27 SETTING THE DATE FOR THE PUBLIC HEARING AND LETTING OF THE U. S. HIGHWAY# 6 IMPROVEMENTS PROJECT- A JOINT PROJECT BETWEEN THE CITY OF TIFFIN, IOWA AND THE DEPARTMENT OF TRANSPORTATION WITHIN THE CITY LIMITS OF TIFFIN, IOWA. Five members voting Aye Mayor Phillips set Public Hearing and Bid Letting for the Hwy 6 Widening Project for the regular City Council meeting for November 12, 2008. Attorney Greenleaf was notified and in contact with School District' s Attorney regarding School District' s requested language changes to 28E Agreement with Clear Creek Amana School District on Concrete Tunnel under Hwy 6. Mayor Phillips will contact Superintendent Vincent on progress of agreement. Motion Wright seconded by Ball to approve Engineer Hart to begin preliminary designs for Roberts Ferry Rd Improvements from Hwy 6 to Goldfinch Dr. Council members discussed continuing need and setting time table for improvements. Motion Wright introduced and seconded by Petersen Ordinance 2008- 297 Amending Zoning Ordinance No 2007- 287 By Establishing a Limit to the Number of Permanent Inhabitants of a Dwelling Located in any Residential Zone and in C- 1 B Zones, for first reading. Council members discussed habitant limits set at three persons per bedroom. Ayes: Ball, Petersen, Wright. Nayes: Bartels, Gericke. Three members approved first reading, Mayor Phillips declared first reading approved and place on regular City Council meeting for November 12, 2008 for second reading. Attorney Greenleaf informed Council members that a Public Hearing on Zoning Ordinance change must be held before second reading and must also be placed on Planning and Zoning Commission for recommendation. Motion Wright seconded by Petersen to set Public Hearing at regular City Council meeting on November 12, 2008. Motion Ball seconded Petersen to further discuss Ordinance 2008- 297 at City Council Work Session October 13, 2008. Mayor Phillips reported on meeting with South Slope regarding water main damage repairs on Roberts Ferry Rd. Reconstruction Project. Agreement made to accept payment for$ 3690. 50 from South Slope. Discussion held on delinquent utility account at Clear Creek Mobile Home Park until Mayor Phillips able to communicate with owner and manager of Park. Motion Wright and seconded by Petersen to approve appointment of Deputy City Clerk Caroline Koon at rate of 15. 00 per hour for 35 to 38 hours per week. Discussion held by Council members on landscaping of residential lots. Motion Wright seconded Petersen to place further discussion of landscaping completion requirements on new residential lots for Council Work Session on October 13, 2008. Discussion held by Council members on recent vandalism in several locations within city. Reported that Johnson County Sheriffs Department progressing with investigation of responsible individuals. Council members concerned of damage caused by vandalism to public and private property and suggest that legal action be enforced to full extent and require to assist in cleaning up damage. ` Motion Bartels seconded by Petersen for approval of Alcohol License for Steve Federspiel, new`owner of Slim' s. Federspiel suggested possible donation of tournament proceeds to service organization in future., Discussion held on Utility Work Permits in City Right of Ways and on private property. Motion Petersen seconded by Wright to request Attorney Greenleaf to research and provide information on topic at November 12, 2008 regular City Council meeting. Motion Wright seconded by Bartels to approve contract with Eastern Central Iowa Council of Government to update Future Comprehensive Land Use. Plan at cost not to exceed $ 5029. 00 for Project. Approval of Resolution with Alliarit Energy for one additional street light in Rolling Hills Estates Phase Four tabled until November 12, 2008 regular City Council meeting. Councilperson Petersen and Gericke introduced concerns for the current zoning for new day care facilities in residential zoned developments. Council Petersen suggested further discussion at October 13, 2008 Council Work Session. Attorney Greenleaf will review state requirements for day care facilities. Extensive discussion held by Council members regarding sewer stubs to multiple residential lots. Public Works Director Brett Mehmen explained problems existing in developments. Council members questioned Engineer Hart on possible future problems and if,installed sewer stubs were in compliance with Design Standards. Council members directed Building Inspector Ed Johnson and Public Works Mehmen to stop work on buildings until issue resolved. Discussion held on enforcing Erosion Control Plans on new residential lots during Construction. Brought to attention of City that enforcement to comply with Erosion Control of Design Standards not being monitored adequately. Lack of monitoring causing excessive dirt in streets in new developments and silting' in of ponds. Council members recommended Attorney Greenleaf to research and provide to City Council updated information on Erosion control at November 12, 2008 regular Council meeting. John Wright left meeting at 9: 08pm. Discussion held on Parking Restrictions on Railroad St near City Park and Main St corner. Complaints received regarding congestion of vehicles parked for long term. Council members requested Public Works to order additional signs to restrict parking. Attorney Greenleaf will add restrictions to previously discussed Parking Ordinance.