Minutes-10/08/2008

Subject to Approval) City of Tiffin Regular City Council Meeting October 8, 2008 Tiffin Fire Department Meeting Room Mayor Royce Phillips called the meeting to order at 6: 30pm. Roll call of City Council members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen, and John Wright. Also present Attorney Steve Greenleaf, City Engineer Mike Hart, Public Works Brett Mehmen, Building Inspector Ed Johnson, City Clerk Ruth Demuth. Approval of Agenda as printed motion Wright seconded by Gericke. All following actions approved by all Ayes unless so noted. Community Forum: Snowdrifters Snowmobile Club members requesting a designation to use the edge of Jasper Ave as well as portions of the west ditch as a snowmobile route. Members asking to place snowmobile route signs to designate route for safe passage. Council members asked representatives to instruct Snowmobile Club members to follow safety guidelines and if complaints continue Council members will revisit topic. Nicholas Harder, Eagle Scout candidate from Troop 24, District Red Cedar, presented his proposed project for Fire Station Park improvements. Project is proposed for Saturday, November 8, 2008 from 7: 00am to 4: 00pm. Volunteers needed to help with project. Steve Federspiel, new owner of Slim' s, requested approval of Alcohol License. Council members Discussed need to install a secure fence around outdoor facilities, implement better security measures during outdoor events, parking issues, and snow removal on Third Street. Motion Wright seconded by Bartels to approve minutes of September 10, 2008 regular City Council meeting. Motion Wright seconded by Gericke to approve receipts and expenditures. Motion Gericke seconded by Wright to open Public Hearing for discussion on the Watermain Extension Phase Two to extend south toward Villages development. Motion Wright seconded by Petersen to close Public Hearing. Motion Bartels seconded by Wright to approve Resolution 2008- 25 Adopting Plans, Specifications, and form of Contract for the 2008 Watermain Extension Project. Council members approved Engineer Hart to open and read Bids submitted by Bidders and Attorney Greenleaf to review and approve Bid Bonds. Project contained Base Bid and Alternate Bid. Ten Bidders submitted bids on Project. Pending upon approval low bidder was Summers Enterprises, Inc. of Masonville, Iowa at base bid$ 301, 393. 84 and alternate bid $ 274, 414. 00 City Council will review bids and determine award of Project at regular City Council meeting November 12, 2008. Motion Wright seconded by Petersen to approve award of Songbird Drainage Remediation to low bidder, Chad Freeman C onstruction for $ 15, 169. 00. Work to begin immediately. Ayes: Ball, Bartels, Petersen, Wright. Abstain: Gericke. Discussion of Timber Ridge View requested to be withdrawn from Agenda by Clair Mekota representing Timber Ridge View subdivision. Motion Wright seconded by Petersen to read Ordinance 2008- 293 An Ordinance Amending Ordinance No. 1979- 85 By Increasing The Bond Amount and Amending Penalty Provisions, to read by title only. Wright introduced Ordinance 2008- 293 seconded by Gericke and moved that Ordinance 2008- 293 be given its third and last reading. Five members present and having voted Aye, Mayor Phillips declared motion carried and Ordinance was passed and adopted. Motion Wright seconded by Gericke to read by title only Ordinance 2008- 294, An Ordinance Establishing a Building Inspection Board of Appeals. Wright introduced Ordinance 2008- 294 for second reading seconded by Petersen. Five members present and having voted Aye, Mayor Phillips declared motion carried and Ordinance be placed on November 12, 2008 regular City Council meeting for final passage. Attorney Greenleaf presented revised Ordinance 2008- 295, Ordinance Repealing Ordinances Nos 1979- 80 and 1984- 125 and 1985- 136 Establishing Regulations For the Control of All Animals Within the City and Prescribing a Procedure For Disposition of Dangerous and Vicious Animals. Wright introduced Ordinance 2008- 295 for first reading seconded by Gericke. Council members discussed revisions to Ordinance. Ayes: Ball, Bartels, Gericke, Wright. Nayes: Petersen. Four members having approved first reading, Mayor Phillips declared motion carried and placed second reading on regular City Council meeting for November 12, 2008. Ordinance 2008- 296 Establishing Additional Parking Regulations Within the Corporate Limits of the City of Tiffin, Iowa introduced by Wright seconded by Ball for first reading. Council members discussed changes. Members requested Attorney to revise language. Ayes: None Nayes: Ball, Bartels, Gericke, Petersen, Wright. Five members having voted naye, Mayor Phillips declared motion failed and Attorney instructed to revise and present revised Ordinance 2008- 296 at regular City council meeting November 12, 2008. Attorney Greenleaf update City Council members that purchase offers have been prepared for property owners. Land exchange agreement with Clear Creek Amana School District still not received from School District. School District needs to hold Public Hearing to finalized exchange.