Minutes-08/11/2010

TIFFIN CITY COUNCIL REGULAR MEETING Wednesday August 11, 2010 SPRINGMIER LIBRARY CLEAR CREEK AMANA MIDDLE SCHOOL layor Phillips called meeting to order at 6: 30pm. Roll Call of members present: Jim Bartels, Mike Gericke, Mark Petersen, Travis Weipert. Absent: Chris Ball. Also present were Attorney Steve Greenleaf, Justin Meade, representing Hart Frederick Consultants, and City Clerk Ruth Demuth. Motion by Council person Weipert and seconded by Petersen for approval of agenda. All actions passed by all Ayes unless so noted other. Council person Chris Ball entered meeting at 6: 35pm. Community Forum: Property owner, Steve Verry, brought to attention of City Council and Mayor of Maxwell Construction truck was observed traveling on Third St. on Sunday morning and inquired if Council desired to have these trucks driving on residential streets. The Mayor said that the City would check into this concern. Joe Lalla, Johnson County Sheriff Department, was present and answered questions on status of affairs in city. Motion by Weipert and seconded by Gericke to approve minutes of City Council meetings for July 14, 28, and August 4, 2010. Motion by Gericke and seconded by Bartels to approve receipts and expenditures presented. Council person Petersen requested that name of financial institutions be printed on monthly financial information. Petersen also inquired on expenditures for mileage reimbursements, monthly fuel charges for city vehicles, dust control on Jasper Avenue south and water deposit refunds. Old Business: Motion by Ball and seconded by Petersen to delay discussion or to take any action on establishing city police department and to possibly move further discussion to work session at time of next budget planning. Discussion held on possible solutions to resolve issue of Bill Grace' s driveway onto Roberts Ferry Rd. Motion by Gericke and seconded by Bartels to approve up to $ 2000 for contributions on labor costs regarding driveway. Question was asked of Attorney Greenleaf if TIF funds could be used to help redesign driveway which was altered in reconstruction project of Roberts Ferry Rd in 2007. Greenleaf affirmed that TIF funds could be paid on driveway resolution. Motion by Petersen to contribute up to $ 2000 for asphalt millings to be ised on redesign of driveway. Motion died due to no second motion. Motion by Ball and seconded by Bartels o contribute up to $ 1000 for asphalt millings and any additional required materials over this threshold to be approved by City Council. Ayes: Ball, Bartels, Petersen, and Weipert. Nays: Geicke. Engineer Meade was asked to locate utilities and give an estimate of costs involved in lowering utilities for redesign of driveway. Discussion and action on Allen driveway withdrawn by Greg Allen and asked to be placed on Work Session agenda for August 25, 2010. Council person Ball asked Council to allow discussion of Ireland Ave Extension Project as next item of business on agenda. All members agreed to request. Discussion held by Council members on Project. Motion by Ball and seconded by Petersen to approve design plan as drawn, with exception to not install sidewalk on east side of new Ireland Ave but to purchase Right of Way land from residents with intention of possible installation of sidewalk in future. Motion included the City to install a privacy fence and maintain the land in the right- of—way between fence and the street, with fence remaining in same location as on drawing. Discussion held on motion, with Council person Ball requesting withdraw of motion and motion not put to vote. Mayor Phillips as chair of meeting, allowed withdraw of motion without vote. Motion by Weipert and seconded by Gericke to move action on Design Plan for Ireland Avenue Extension Project to a Special Meeting on August 25, 2010. Motion by Gericke and seconded by Ball to read Ordinance 2010- 305 by title only. Council person Gericke made motion for approval and seconded by Petersen of Ordinance 2010- 305 Final Adoption of Code of Ordinances of the City of Tiffin. Five members of Council being present and approved second reading of Ordinance 2010- 305, Mayor Phillips declared motion carried and placed on record for third and final reading. Council person Weipert made motion to read Ordinance 2010- 305 for final approval and seconded by Gericke. Five members of Council being present and voted for approval, Mayor Phillips declared motion carried and ordinance was passed and ado pted. Whereupon Mayor Phillips signified his approval of same by affixing his signature thereto. Motion by Ball and seconded by Weipert to read Resolution 2010- 37 by title only. Motion by Bartels for approval of Resolution 2010- 37 Amendment of Chapter 15 Term of Office Mayor Elected For Term of Four Years. Whereupon five members of Council were present and voted for approval of amendment, Mayor • Phillips declared Resolution 2010- 37 be adopted and signifies his approval o f same by affixing his signature thereto. Motion by Weipert and seconded by Bartels to read Resolution 2010- 38 by title only. Motion by Gericke and seconded by Ball for approval of Resolution 2010- 38 Authorizing the Use of TIF Funds for Financing the