Minutes-09/15/2010

Extensive discussion held on Woodfield Ridge Part Three Preliminary Plat request. Recommendation by Planning and Zoning reviewed. Council persons requested a grading plan from McClure Engineering to be presented with revised Preliminary Plat for review. Developer asked City to mow areas near Oakdale Blvd on eastern end. Council persons tabled additional discussion until September 29, 2010 Work Session. notion made by Gericke and seconded by Weipert for approval of Resolution 2010- 46 Approve Remodel of 607 E Marengo Rd. Freeman Construction. Recommendation made by Planning and Zoning commission at September 1, 2010 meeting was reviewed and discussed. Chad Freeman, Freeman Construction, answered questions regarding remodel project of building. Freeman explained parking plan to accommodate customers to restaurant and bar planned at site. Freeman answered questions regarding any changes to footprint of building and side yard set backs. Tom Scheetz, Thomas Martin L. L. C., ( The Depot Tiffin) answered questions regarding reconstruction project requested at 221 W Marengo Rd and joining property at 316 College St. Discussion held on IDOT requested joint driveway accesses for businesses and access to College St from reconstructed building. Motion made by Ball and seconded by Weipert to move further discussion to September 29, 2010 Work Session. Discussion held on interpretation of Ordinances regarding Hunting within city limits. Resident concerned for safety raised questions, regarding landowner allowing hunting on timberland within city limits. Attorney explained Ordinance restrictions on discharging weapons and procedure for approval of hunting. Mayor asked to contact parties involved in hunting issues. Discussion held on requests to install " Caution Children at Play" signs in two different locations in Songbird Estates. Council members wish not to direct Public Works to install signs at this time and would like to study requests for possible future action. It was suggested by Council members to remind drivers to slow down and obey posted speed limits in these areas. City Council inquired on increased traffic through city by Jacobson Warehouse trucks. Public Works Brett Mehmen reported that trucks have started using Tiffin as a short cut from the North Liberty warehouse to factory in Middle Amana because of construction in North Liberty on 965. Mayor asked to contact company and request trucks to use alternative routes and observe speed limits while on Tiffin streets. Projects: Council person Ball suggested approving Resolution 2010- 48' as next item of discussion. Council members reviewed proposals submitted on Tuesday September 14, 2010 by three contractors and approved awarding the contract for removing the trees, shrubs, and stumps on former Bigelow land for future Soccer fields to JEDD Construction Inc for lump sum of $ 7, 450. Motion made by Weipert and seconded by Petersen to approve Resolution 2010- 48 Award Contract to JEDD Construction Inc. Council person Travis Weipert and resident Peggy Upton presented a proposal they had presented to Clear Creek Amana School Board for exchange of land and monies with installation of sidewalk by City of Tiffin adjacent to Hwy 6 on school property, all factors in final plan decision by City Council for Ireland Ave Extension Project. Discussion held by Council members on proposal and timeline for decision and Council members requested a Special Meeting to hold further discussion on Project on Monday, September 20, 2010 at Springmier Library. Mayor Phillips reported on progress of Village developers in obtaining additional business to development. Engineer Doug Frederick updated Council members on progress on Trails Phase Four and his meetings with the Army Corps of Engineers and US Wild Life Fish and Game. He still anticipates a 2011 June or July IDOT letting date. Council members requested that discussion on Jasper Ave Improvements and Roberts Ferry Rd Phase Two be tabled for future Work Sessions. Reports: Mayor Phillips reminded Council members of the Community Fund Picnic Shelter dedication for Sunday, September 19, 2010 at 3: 00pm. Reports were given on the Parks, Recreation, Festivals and Tourism. Council person Bartels gave report on the Planning Committee Meeting for 2011 Tiffinfest. Report was given on the fall usage of the Athletic Fields with CC Youth Soccer on Saturdays and Diamond Dreams and Iowa City Kickers on Sunday. Council person Petersen updated members on progress of Farmers Market. Members were reminded of the Homecoming Parade, activities and football game, to be held on Thursday and Friday, September 23 and 24, 2010. Council members discussed and designated the Annual Decorating Contest for Saturday, October 30, 2010 from 6: 00 to 8: 00pm; and Trick& Treat night for Sunday, October 31, 2010 from 6: 00 to 8: 00pm. Council members appointed as representatives of the City on the Library Board had no new information to report. Attorney Greenleaf reported on progress with LDR Lawsuit. Greenleaf had asked for opportunity to call a closed session if litigation information had been received from developer but had not been received. Discussion held on location for next water tower and capacity size needed for current upgrades and future development. 2008 Water Main Extension Project not finalized, payment voucher not received from contractor.