Minutes-09/15/2010

TIFFIN CITY COUNCIL REGULAR MEETING Wednesday September 15, 2010 SPRINGMIER LIBRARY CLEAR CREEK AMANA MIDDLE SCHOOL Mayor Phillips called meeting to order at 6: 30pm. Roll Call of members present: Chris Ball, Mike Gericke, Mark Petersen, Travis Weipert. Absent: Jim Bartels. Also present were Attorney Steve Greenleaf, Doug Frederick, Hart Frederick Consultants, Public Works Brett Mehmen and City Clerk Ruth Demuth. Motion by Council person Petersen and seconded by Council person Gericke for approval of agenda. All following actions by City Council vote approved and carried by all Ayes unless so noted other. Community Forum: Property owner, Tim Spivey spoke to Council that he had been speaking with various School Board members on Ireland Ave Extension alignment. He inquired on acquisition of his property and made suggestions on future use of his property. Resident, Matt Klein spoke for neighborhood group of residents from Woodfield Ridge, who want to clean up the outlot retention pond near their properties. Group presented a number of ideas including residents to take over ownership of retention pond. Their main goal is to assist in maintenance around pond. Resident, Tom Fay, spoke in regards to retention pond on north side of his property. He was concerned of silt from construction sites settling into retention ponds and suggested that city check on developers agreement for grading and landscaping around ponds. Resident, Larry Allen, also spoke of lack of grading around retention pond and feels that homeowners will take care of maintenance around pond if city will make arrangements. Mayor Phillips assured residents that City Council will address concerns at September 29, 2010 Work Session. Motion made by Gericke and seconded by Weipert for approval of minutes for August 11 and 25, 2010 City Council meetings. Jim Bartels entered meeting at 6: 50pm. Motion made by Gericke and seconded by Bartels for approval of receipts and expenditures. Old Business: Greg Allen asked City Council to make a decision on reimbursement for costs involved with Ned and Ann kllen' s driveway. Mayor Phillips reported that he had not received an answer back from the Consulting Engineer. Motion made by Gericke and seconded by Petersen to table discussion until Work Session September 29, 2010 or regular meeting October 13, 2010 when information is received from Engineering Consultant. Four Ayes. One Abstain — Jim Bartels. Resolution 2010- 39 Final Plat Approval for Rolling Hills Part Four deferred until October 13, 2010 regular meeting. Engineer reported that punch list items had not been completed. Motion made by Ball and seconded by Gericke to read Resolution 2010- 41 by title only. Motion made by Bartels and seconded by Weipert to approve Resolution 2010- 41 to set date for Public Hearing for next Urban Renewal Amendment. Discussion on Deer View Estates infrastructure reimbursement request was tabled for September 29, 2010 Work Session. Council person Petersen suggested that prior years City Council minutes be searched for any agreement made between developer and City Council for additional reimbursements. Mark Portwood, Deer View developer reported that NPES Storm Water Permit had been renewed to allow additional building permits to be issued. Motion made by Gericke and seconded by Weipert to read Resolution 2010- 42 by title only. Motion made by Bartels and seconded by Ball to approve Resolution 2010- 42 for approval of 2009- 2010 Annual Street Financial Report. Motion made by Gericke and seconded by Weipert to read Resolution 2010- 43 by title only. Motion made by Gericke and seconded by Weipert for the renewal of Resolution 2010- 43 Approval of Slim' s Alcohol Permit. New Business: Discussion held on final plat request and review of recommendation made by the Planning and Zoning commission at September 1, 2010 meeting. Brian Crawford with McClure Engineering and Mike Roberts, Woodfield Ridge, developer were present and answered questions regarding final completion of infrastruction and testing and private street and sidewalk installation. Motion made by Gericke and seconded by Petersen to read Resolution 2010- 44 by title only. Motion made by Weipert and seconded by Gericke for approval of Resolution 2010- 44 Approval of Woodfield Ridge Part Two Final Plat. Developer Mike Roberts asked that wording be included in Resolution 2010- 44 for amendment for approval prior to final infrastructure testing scheduled for September 24, 2010, to allow documents to be recorded and accessible for first sale of property to be conducted on September 30, 2010. 1