Minutes-07/24/2013

City of.Tiffin, Iowa Tiffin Regular City; Council Meeting j. , Wednesday, July 24, 2013 at 6: 30 PM Springmier Library in CCA Middle School, Tiffin, Iowa The Tiffin City Council met in regular session on Wednesday, July 24, 2013 at the Springmier Library. I. Call to Order and Roil Call Mayor Berner called the meeting to order at 6: 33 PM Members, present: Jim Bartels, Joan Kehler, Royce Phillips, Mike Ryan and Peggy Upton Members` absent: None. Also present: Engineer Frederick, Attorney Raiber, Deputy City Clerk Goedken II. Agenda Motion by Ryan to approve the agenda, seconded by Bartels. A yes: All - Nays: None. Motion carried. Ill. Community/ Citizen Forum Berner stated that he was contacted by resident Dick Huff over in Songbird Estates - large loose animal, probably a dog; wanted the Council to know. - A. Contract Management Companies for City Hall Two companies given the opportunity to present to Council, Pointe Builders and Woodruff. Construction. Pointe Builders do not have the time and have pulled out. Nick Woodruff of Woodruff Construction. Presentation given to Council members and Woodruff talked through each section of the presentation. Discussion on prior projects' ofWoodruff Construction. Woodruff stating local interest and interest in further growth that the construction of City Hall will bring to Tiffin. Would have the building enclosed by fall and finished by January. Costs are associated with the drawings that Woodruff has been given. Cannot guarantee that there will not be additional costs incurred. Mayor Berner asks for a summary of the benefits of a construction management company versus putting it out forbid. Woodruff stated that there is someone that is more accountable from the start. Upton asked if Woodruff would doing any sub work. Woodruff stated that they would provide management only, there would be a supervisor on site and the direct involvement would be paperwork. Breakdown given on what individual parts would be bid out. Berner asked if the bids came in higher than anticipated, would Woodruff bring options to the Council as how to bring down the costs. Woodruff stated that they would work with the contractor. Percent is 3. 5% plus set fees based on time of the project. Bid is based on 3 months from groundbreaking to finish, Woodruff would cap the set fees for 3 months. Upton stated that the quick math comes up to around $ 50, 000, would the company the City more money than they cost. Woodruff stated that there wouldn' t be save higher direct savings, but the indirect costs of management and meetings would be essentially a wash. - Discussion on the bidding procese difference between contract management company and traditional. Berner asked if there is a list that Woodruff pulls from, or if Council would suggest someone, would they be asking that company for bids.. Woodruff stated input is highly accepted, but cannot deny anyone. IV. Public Hearings