Discussion and Consideration of Mayoral Proclamation Request Policy and Council Action as Needed — K.6

AGENDA ITEM # K-6 AGENDA INFORMATION TIFFIN CITY COUNCIL COMMUNICATION DATE: May 1, 2026 AGENDA ITEM: Discussion and Consideration of Mayoral Proclamation Request Policy and Council Action as Needed ACTION: Motion Background The City regularly receives requests for both new and annually recurring proclamations recognizing days, weeks, or months of significance. These requests vary widely in topic and scope, and historically have been evaluated on a case-by-case basis. As proclamation requests have increased in frequency, the Mayor’s Office and City staff identified the need for a formal policy to: • Clarify eligibility and content criteria • Establish a standardized request process and timeline • Set expectations regarding Council meeting presentations • Ensure proclamations align with City values and legal considerations The proposed Mayoral Proclamation Request Policy establishes clear, consistent guidelines for requesting, reviewing, and issuing proclamations in the City of Tiffin. Adoption of this policy will help ensure proclamations reflect local significance, promote positive community values, and are managed efficiently given the volume of requests received. The proposed policy provides clarity for requestors while preserving the Mayor’s discretion in issuing proclamations. It ensures consistency, transparency, and appropriate use of City resources, while reducing uncertainty regarding eligibility, scheduling, and presentation expectations. Implementation of this policy is administrative in nature and does not limit the Mayor’s authority; rather, it establishes predictable standards for evaluation and communication. Staff Recommendation Staff recommends approval of the City of Tiffin Mayoral Proclamation Request Policy as presented. ATTACHMENTS: Policy 1