Discussion and Consideration of Mayoral Proclamation Request Policy and Council Action as Needed — K.6

300 Railroad St. PO Box 259 Tiffin, IA 52340 P. 319-545-2572 F. 319-545-4147 www.tiffin-iowa.org City of Tiffin, Iowa Mayoral Proclamation Request Policy Purpose A proclamation is an official announcement issued by the Mayor to recognize a day, week, or month that has significance to the Tiffin community. Proclamations are intended to honor, celebrate, or raise awareness of events, causes, or achievements that positively impact the community. Eligibility & Criteria The City receives many requests to present both new and annually recurring proclamations each and every month. As such, formal presentation of proclamations at City Council meetings is limited and the following guidelines have been established by the Mayor’s office to ensure all requests can be appropriately considered and reviewed in advance. To be considered, proclamation requests must meet the following: • Have local significance to the Tiffin community • Promote a positive message or community benefit • Be requested by a Tiffin resident, organization, or group with a local connection • Recognize a specific date, week, or month Proclamations will not be issued for: • Political campaigns or election-related matters • Religious or ideological advocacy • Commercial or for-profit promotion • Matters that conflict with City policies or applicable laws Issuance of a proclamation does not constitute endorsement by the City. Request Process To request a proclamation: 1. Submit a written request to the City Clerk’s Office. 2. Include a draft proclamation (preferred format includes “Whereas” statements) 3. Provide the following: o Name of organization or individual being recognized o Requested proclamation date o Contact information o Name of representative (if attending a Council meeting) 4. Submit requests at least 30 days in advance of the desired date • Requests are reviewed by City staff and approved at the Mayor’s discretion • The City reserves the right to edit submitted language for clarity, format, and appropriateness • Proclamations must be requested each year (they are not automatically renewed)