Minutes-05/14/2008

Discussion held on Trail Route connection on east end with Coralville. Meeting scheduled with Coralville on Tuesday May 27, 2008 at 4: 00pm. Attorney Greenleaf reported that a partial rough draft for Codification has been received by his office and being reviewed. Flashing Amber Light east of Stephens St facing west has been installed and is working. Work will continue to obtain flashing light west of Stephens St facing east. Discussion held on Noise and Engine Brake Ordinances. Suggestion made to combine ordinances and suggestions made to keep topics separate. Attorney explained clarification of current Noise Ordinance. Topics will require further discussion at future City Council meetings. Discussion held on Snowmobile Ordinance. Councilpersons want snowmobile riders to follow designated routes and to avoid riding on private property. Members of local snowmobile club reported that club will comply with ordinance. Motion Petersen seconded Ball to send letters to local Clubs regarding snowmobile ordinance and post letters at Slim' s, Casey' s, and The Depot. Discussion held on Animal Ordinances. Councilpersons want to add Pit Bull dogs to list of dangerous animals and process for pick up of stray animals. Motion Gericke seconded Ball to have Attorney to further review animal ordinances and continue discussion at future City Council meeting. Clerk reported that a discrepancy exists between the City Ordinance and the Iowa Code on Certifying Delinquent Utility Accounts. Attorney Greenleaf will provide documentation on this matter. Discussion held on Planning and Zoning recommendations. The Commission is continuing process of updating future Land Use Plan. PAD Zoning recommendations will be reviewed by Attorney' s office. City Council will review after Planning and Zoning has an opportunity to review recommended changes. Public Works submitted low bid of$ 1, 650. 00 by Grace Excavating for the Brown Street closing project. Motion Gericke seconded Ball to instinct Grace Excavating to proceed with project. Engineer Hart reported that Iowa Department of Transportation is still reviewing the Hwy 6 Improvement geometrics submitted. Discussion held on Extra Work Order for fencing at top of retaining wall on Roberts Ferry Rd. Bids submitted for cost of fence. Low bid submitted by Aubrecht/ Rios Fence Co. for 6' black vinyl chain link fence at$ 3, 915. 00. Motion Bartels seconded Petersen to accept bid from Aubrecht/ Rios Fence Co. and to proceed with installation. Johnson County Attorney request for City Council to accept cigarette fines paid by Slim' s and The Depot. Motion Gericke seconded Ball to approve Resolution 2008- 09 to accept Slim' s$ 300. 00 cigarette fine and to approve Resolution 2008- 10 to accept The Depot' s$ 300. 00 cigarette fine. Mayor Phillips reported that All Iowa Charters surveys were mailed to citizens of community and several were returned to All Iowa Charters. Council will wait for further information. Completion of annual insurance renewal was reported to Councilpersons. Mayor Phillips asked Councilpersons to approve Mayor and Clerk to begin researching from other sources for insurance coverage. Motion Gericke seconded Petersen to proceed. Motion Gericke seconded Bartels to set possible closed sessions for employee evaluations on June 11, 2008 City council meeting agenda. Motion Gericke seconded Ball to table discussion on Snow and Ice Removal Ordinance until future City council meeting. Motion Gericke seconded Bartels to authorize Tiffinfest Committee to negotiate costs for securing entertainment for Tiffinfest, July 26, 2008. Motion Bartels seconded Ball to authorize Tiffinfest Committee to establish account for Tiffinfest Funds. Motion Ball seconded Gericke to authorize the transfer of all 2006 Centennial Funds to be transferred to the Tiffinfest Fund account. Motion Ball seconded Bartels to approve and secure Festival Rain Insurance for Tiffmfest entertainment. Discussion held on bids for City Street repairs. Proposals submitted by LL Pelling for Asphalt repairs on Roberts Ferry Rd., Roberts Ferry Rd and Hwy 6 intersection, Grant St., Grant-St and Railroad St intersection, Rialroad St., Ireland Ave., and Brown St. Further discussed repairs on Brown St. Councilpersons requested Public Works to obtain a new proposal for Brown St repairs from 2nd St north to closed Hwy 6 exit and for repairs from 2nd St south to the railroad crossing. Motion Bartels seconded Petersen to approve Pelling proposals for street repairs with the amended proposal for Brown St. Engineer Hart recommended drainage work to be completed prior to the repairs to Brown St. Motion Bartels seconded Ball to approve Public Works to solicit a bid from Grace Excavating not to exceed$ 6, 000 for Brown St drainage work. Motion Gericke seconded to authorize Public Works to purchase four new metal picnic tables to replace wooden picnic tables damaged by vandals. Motion Ball seconded Petersen to repair roof on Potter Park shelter. Engineer Hart will provide research on previous repair work and cost estimates for repairs for sanitary sewer infiltration in old part of City. Public Works and Engineer reported on structural concerns to sewer Lift Station to Rest Area. Councilpersons asked that further research be conducted and report back to Council. Discussion held on drainage problems in old part of City. Motion Gericke seconded Ball to approve Public Works to solicit bids and start work necessary to dig plugged drainage ditches and replace broken culverts in old part of City. Motion Gericke seconded Bartels to solicit bid from Pelling to pave parking in front of City Hall. State mandate requires paved Handicapped Accessible parking spot near voting sites. Motion Gericke seconded Petersen to authorize Mayor and Clerk to seek best investment options for City funds in other banking institutions other than Solon State Bank. Motion Ball seconded Gericke to table discussion on Events Ordinance.