Minutes-05/14/2008

City of Tiffin Regular City Council Meeting Wednesday, May 14, 2008 Mayor Royce Phillips called meeting to order at 6: 30pm at Tiffin Fire Station Meeting Room. Roll Call of Councilpersons present Chris Ball, Mike Gericke, and Mark Petersen. Absent Jim Bartels and John Wright. Also present; Attorney Steve Greenleaf, City Engineer Mike Hart, and Public Works Brett Mehmen. Motion Gericke, seconded Petersen to approve printed agenda. All following motions approved by all, unless so noted. Community Forum: Roy Grell, Hillside Packaging, inquired on the timeline involved for the installation of City Water service to the Industrial Park south of Interstate 80. Engineer Hart answered Mr. Grell' s inquiry that water service will be extended under I- 80 as soon as possible depending on development of Villages, High Development north of I-80. No definite date available at this time. Les Grassley, Mediacom, presented information on developing public access to televised city meetings. Mr. Grassley also presented information on the 2009 digital transition. Grant funds available for households without cable and satellite services to obtain digital tuners. Glen Potter inquired on repairs to Railroad St. Mayor Phillips said street repairs were on the agenda and the council would take action on street repairs. Motion Gericke, seconded Petersen to approve minutes of April 8, 2008 Work Session, April 21, 2008 Work session City Council meeting, and April 9, 2008 Regular City Council with the change requested by Ball regarding his not seconded ordering the Engine Brake Ordinance Signs. Correction changed to motion seconded by Gericke. Motion Gericke, seconded Petersen to approve receipts of funds and expenditures. Mark Portwood, Deer View Estates, requested City Council to consider a smaller basketball court than a regulation size court to be built on future park land in Deer View Estates due to small size of designated lot. Mr Portwood inquired on changing location ofbasketball court or eliminating court and installing playground equipment. Councilperson Petersen requested it be noted that he suggested putting up a chain link fence around basketball court to prevent balls from going into pond. Mayor Phillips asked Mr Portwood put together plan for park area with basketball court and playground equipment and present to Parks, Recreation, Festivals, and Tourism Committee. Inquiry made if playground equipment could be purchases with a portion of building permit fees. Mr Portwood inquired how Deer View Estates could recoup fees for water and sewer service installation from future property development to west of Deer View Estates. Ball asked how other cities handled recoupment requests. Attorney Greenleaf explained prior research that had been conducted on recoupment or connection fees. Discussion of Video Taping of City Council meetings tabled until future meeting. Motion Gericke seconded Petersen to have City Clerk contact Sierra Club and decline to participate in their Cool Cities campaign project at this time. Tiffin resident, Darryl Dodd, volunteered and has begun to assist City in building a basic website. Additional information will be available as this site is developed. Motion Gericke seconded Petersen to have Mayor Phillips read the third and final reading of Ordinance 2008- 291 Repealing Parks and Recreation Commission Ordinance 1985- 133 by title only. Motion Gericke seconded Pertersen to approve third and final reading of Ordinance 2008- 291. Councilpersons discussed terminating the current contract with Complete Home Inspections, Tom Latteyer, and extending contract to Your Home Doctors, LLC, Ed Johnson, for residential building inspection. Councilpersons interviewed Mr. Johnson. Further discussion held on reviewing building permit fees for both residential and commercial permits. Councilmembers asked City Clerk to obtain permits and fee schedules from area communities to have available for next City Council meeting. Gericke requested that City adopt the 2006 International Building Codes and action to be taken at next City Council meeting. Councilperson Jim Bartels arrived at 7: 40pm Motion Gericke seconded Ball to terminate current Building Inspector and contract with Ed Johnson as Residential Building Inspector. City Attorney instructed to send correspondence to Tom Latteyer of thirty day notice of termination and extend contract to Ed Johnson. Motion Ball seconded Gericke to proceed with 28E agreement with the City of Coralville to contract for Commercial Building Inspection. Mayor Phillips asked for more volunteers to serve on the Board of the Tiffin Community Fund. Board members will need to set a date for meeting. Discussion held on purchase of County Facility south of Railroad St. Motion Gericke seconded Ball to have Mayor Phillips and City Clerk to sign purchase agreement with Johnson County Supervisors for the amount of$ 160, 000 and to approve Resolution 2008- 08 to authorize the purchase of the County Facility. Transition City Audit details not finalized. Mayor Phillips explained that auditing firms have been reluctant to commit due to the lengthy process required by the State Auditor' s office in conducting Municipal Audits. A vacancy on the Library Board will be open at the end of June 2008. Volunteer requests will continue to be advertised. Discussion of Library 28E Agreement was tabled. The Library has requested an additional$ 500. 00 for current fiscal year to assist in salary costs. Motion Petersen seconded Ball to forward this amount.