Minutes-11/12/2008

to' place third reading on December 10, 2008 regular meeting. Ayes: Chris Ball, Jim Bartels, Mike Gericke, John Wright. Nays: Mark Petersen. Motion Wright seconded by Gericke for approval and to read the revised Ordinance 2008- 296 Establishing Additional Parking Regulations by title only for first reading. Five Council members having voted and five having voted Nays. Mayor hillips declared vote failed. Council members requested Attorney to revise Ordinance 2008- 296 again and place on York Session on December 8, 2008. Motion Wright seconded by Gericke for approval to read Ordinance 2008- 297 Amending Ordinance 2007- 287 By Establishing a Limit To The Number of Permanent Inhabitants Of A Dwelling Located in Any Residential Zone and In C- 1 B Zones by title only and approve second reading. Five Council members having voted and two having voted Ayes, and three having voted Nay, Mayor Phillips declared passage of Ordinance 2008- 297 having failed. Ayes: Petersen, Wright. Nays: Ball, Bartels, Gericke. Council members requested Ordinance 2008- 297 be placed on Work Session on December 8, 2008 and have Attorney revise Ordinance. Motion Wright seconded by Bartels to place the following Agenda items and the Planning & Zoning Commission recommendations in reference to these Agenda items on December 12, 2008 Work Session; Dare Care Facilities, Landscaping Completion, Utility Permits, and Erosion Control. Engineer Hart reported on progress of Songbird drainage remediation. Reported that Contractor Freeman Construction not finished with project and city will not accept completion until satisfied with work. Council members discussed rental of the property at 301 W Marengo Rd. Motion Wright seconded by Gericke to rent property on one year lease and set rent at$ 1000 per month and set damage deposit at$ 1000. Halloween Decorating Competition winners announced; first place to John and Tine Grace at 196 Stephans St, second place to Rodney and Tina Walls at 230 Railroad St, third place to Bill and Janice Mishler at 307 W Goldfinch Dr. It was reported that Santa at the Fire Station will be held on Sunday December 14, 2008 from 1 to 3: 00 pm. Motion Wright seconded by Petersen to table discussion on future of farming on city owned property to Work Session. It was reported on the project completion of the Fire Station Park play area improvements, organized by Nicolas Harder on November 8, 2008. 26 volunteers and two city employees accomplished the project. Public Works Brett Mehmen reported on the completion of the city salt and sand facility at the city maintenance facility. New Business: Motion Gericke seconded by Bartels to approve the passage of Resolution 2008- 30 required by Alliant Energy for the installation of additional street lighting at intersection of Rolling Hills Dr. and N Iris Avenue, and Resolution 2008- 31 as required by Alliant Energy for installation of security light at city maintenance facility. Complaints of juveniles skateboarding and loitering at Car Wash and Slim' s Outdoor Facility were discussed by Council members. Business owners are encouraged to put up signs regarding these issues and contact Sheriffs Department if uveniles continue skateboarding and loitering on private property. Discussion held on multiple traffic signs at or near corner of Lilac St and Potter St. Motion Gericke seconded by Wright to change signs to" No' Parking" on both sides of street and to allow residents to use Potter Park parking lot for guest parking. Motion Petersen seconded by Wright to table discussion on Woodfield Ridge future park area to Work Session. Mayor Phillips asked Council members to begin process on Future Comprehensive Trail Plan. Council members suggested this request be sent back to the Parks, Recreation, Festivals, and Tourism Ad Hoc Committee to begin planning. Motion Wright seconded by Gericke to approve appointment of Kathleen Fitzgerald to Board of Adjustments for five year term. Motion Wright seconded by Petersen to approve appointments of Cathy Davis, Nicholas Pfeiffer, and Rev Beverly Marshall Goodell to Tiffin Community Fund Board. Mayor Phillips reported that seven additional members were being invited to join board. Motion Wright and seconded by Gericke to approve appointment of Luke Hruby as representative on Johnson County Emergency Management Commission. Kathleen Fitzgerald named as alternate representative. Mayor Phillips reported that most of Park Surveys already submitted favored restrooms and playground equipment. Attorney Greenleaf reported on progress of lawsuit with developer of Timber Ridge View regarding payment owed by developer for Oakdale Blvd improvements. Developer secured different legal representation so little progress being accomplished. Attorney reported that he will receive information on 28E Agreement with Clear Creek Amana School District/ attorney by November 20, 2008. Engineer Hart reported that Lead Remediation at Villages site near completion. Motion Wright seconded by Gericke to instruct Engineer to proceed toward receiving this land for Parks. Public Works Mehmen asked Council members to review request for upgraded meter reading equipment and programming. Item will be placed on December 10, 2008 regular City Council meeting. Mehmen also requested Council members to review request for additional security fencing on city property due to increase of vandalism and theft around city. Item will be placed on Work Session December 8, 2008. City Clerk Demuth presented four bids for new copier machine for City Hall. Motion Wright seconded by Gericke to approve the purchase of machine at cost of$ 4, 000. Mayor Phillips reminded Council members of training session on Monday November 17, 2008 facilitated by Jeff Schott, Institute of Public Affairs, from the University of Iowa. Motion Wright seconded by Gericke for adjournment at 9: 02pm. Submitted by: Ruth Demuth, City Clerk Attested to: Royce Phillips, M