Minutes-11/12/2008

i- Subject to Approval) City of Tiffin Regular City Council Meeting November 12, 2008 Tiffin Fire Department Meeting Room Mayor Royce Phillips called the meeting to order at 6: 30pm. Roll call of City Council members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen, and John Wright. Also present Attorney Steve Greenleaf, City Engineer Mike Hart, and Engineer Doug Frederick, Public Works Brett Mehmen, Building Inspector Ed Johnson, City Clerk Ruth Demuth. Approval of Agenda as printed motion Wright seconded by Jim Bartels. All following actions approved by all Ayes unless so noted. Community Forum: Resident Bill Warren voiced concerns on Snow Removal and Parking Issues on Iris Ave during winter months. He suggested City put up Emergency Snow Route signs to remind residents to move vehicles off streets during snow plowing for Public Works to adequately remove snow and ice from city streets. Council members suggested putting reminder in newsletter for residents regarding snow removal and parking issues. Attorney Greenleaf introduced Attorney Crystal Reiber as new to his law firm and she will assist with city matters. Motion Wright seconded by Petersen for approval of 10/ 8 and 10/ 13/ 2008 City Council meeting minutes. Motion Wright seconded Gericke for approval of receipts and expenditures. Old Business: Motion Wright seconded by Gericke to formally open Public Hearing for Hwy 6 Widening Project. Council members requested plans from Engineer to review during Public Hearing. No further discussion, motion Gericke seconded by Wright to close Public Hearing. Motion Wright seconded by Bartels to approve Resolution 2008- 28 Approve Plans, Specification, and Form of Contracts for Hwy 6 Widening Project. City Clerk appointed Engineer Hart and Attorney Greenleaf to open and review sealed bids from six contractors for Hwy 6 Widening Project. Motion Wright seconded by Gericke to approve project with Alternate Bid containing concrete tunnel under Hwy 6 for future development as Safe Walking Route under Hwy 6. Discussion ensued amongst Council members regarding motion. Ayes: Gericke, Petersen, Wright. Nayes: Ball, Bartels. Hwy 6 Widening Project approved for award of low bid on Base Bid and Alternative Bid combined. Motion Wright seconded by Petersen to approve Resolution 2008- 29 and award low bid of$ 1, 482, 207. 85 submitted by Strep Construction of Iowa City, Iowa contingent upon review of bid and approval by City Engineer Hart and Iowa Department of Transportation. Motion Gericke, seconded by Petersen to approve Resolution 2008- 26 Approving Award of Alternate Bid contract for 2008 Watermain Extension Phase Two Project extending waterline south to the Villages development to Summers Enterprises, Inc. for$ 274, 414. 00. Council members discussed the continuing status of the delinquent utility account for Clear Creek Mobile Home Park. Council members directed Attorney Greenleaf to contact owner Jim Riggan, payment must be received by January 1, 2009 or impending lawsuit will be filed against owner. Mayor Phillips updated Council members on progress of Future Comprehensive Land Use Plan. Chad Sands of Eastern Central Iowa Council of Governments met with Planning and Zoning Commission at November 5, 2008 meeting. Engineer Frederick updated Council members on progress on Ireland Ave Project and seeking additional Federal Highway Funds. Engineer working oh obtaining Environmental Impact Study. Final Design Plan will be presented to City Council at December regular meeting. Attorney Greenleaf reported on progress working with Clear Creek Amana School' s attorney to secure land title exchanges between City and School District. Purchasing of additional property for right of ways delayed until affirmation from Iowa Department of Transportation. Contact with railroad progressing on railroad crossing and land. Engineer Frederick reported that initial design planning has begun on the Roberts Ferry Rd Improvements from Hwy 6 to Goldfinch Dr. slated for possibly 2011 or 2012. Motion Wright seconded by Petersen to approve request for Trail Extension Funding Resolution 2008- 32 Authorizing Mayor and City Clerk to Execute Agreement with the Iowa Department of Transportation for a Transportation Enhancement Program Project Number: 09- 2TPE- 112 for the Purpose of Financing the Transportation Improvement Project In Iowa With Federal Funds. Mayor Phillips asked Council members to start planning for future Recreation Center Project. Council members requested further discussion be placed on next Work Session. Motion Ball seconded by Petersen for approval to read Ordinance 2008- 294 Establishing Building Inspection Board of Appeals for third reading by title only and for passage of ordinance. Five Council members having voted, and four having voted Aye, Mayor Phillips declared Ordinance 2008- 294 approved and adopted on November 12, 2008. Ayes: Chris Ball, Jim Bartels, Mark Petersen, John Wright. Nay: Mike Gericke. Motion Wright seconded by Ball for approval to read Ordinance 2008- 295 Repealing Ordinances 1979- 80 and 1984- 125 and 1985- 136 Establishing Regulations For The Control Of All Animals Within The City and Prescribing A Procedure For Disposition of Dangerous and Vicious Animals for second reading by title only and for approval. Five Council members having voted and four having voted Ayes, Mayor Phillips declared second reading of Ordinance 2008- 295 approved and