Minutes-5/5/2009

Page Five— and sewer extensions to facility, and tax abatement requested for exchange of 12 acres floodplain land requested by City of Tiffin for future trail extension. Question raised on need for sprinkler system installed in building, developer' s engineer, Hall and Hall Engineering verified that building codes does require sprinkler system. City will install sewer line to middle of ball park and developer will extend line to facility on Jasper Ave. Existing water line at ball fields will be extended to Jasper Ave by developer also. Target date for connection of water and sewer connections estimated for September 15, 2009. Motion made by Ball and seconded by Wright to approve the site and building plans as also recommended by Planning and Zoning and City Engineer' s review and to propose a two year tax abatement to developer in exchange of 12+ acres for future trail, developer to contribute $ 15, 000 toward costs of sewer and water extensions, developer to contribute to costs of dust control on Jasper Avenue. Motion made by Ball and seconded by Wright to approve Attorney Greenleaf and Engineer Hart to proceed preparing legal documents and designs for water and sewer extensions. Motion made by Bartels and seconded by Petersen to set Public Hearing for Special Exception Use application for a Day Care Facility in a residential zoned area for Tuesday April 14, 2009 at 6: 30pm. Motion made by Petersen and seconded by Wright to set the Board of Adjustments to review the Special Exception Use application. Motion made by Gericke and seconded by Bartels to approve the recommendations made by Planning and Zoning Commission n Special Exception Use application. Motion made by Gericke and seconded by Wright to make recommendation for approval of application to Board of Adjustments. Resolution 2009- 08 Transfer of Land from Clear Creek Amana School District for Hwy 6 Widening Project. Motion Made by Petersen seconded by Wright to accept low bid from Pittsburg Tank& Tower Maintenance of$ 1000. 00 for Water Tower Inspection. Mayor Phillips reported that Emergency Siren repairs completed at cost of$ 1545. 00. Motion by Petersen seconded by Bartels for Public Works to conduct review of streets for 2009 summer repair program and report back to Council at May regular City Council meeting. Discussed and recommended that 12 acres of farm land near water and sewer plants and along Clear Creek would not be farmed in 2009 for well head protection program as recommended by Iowa Rurual Water Association and Johnson County Soil Conservation. Mayor Phillips reported that meeting with Villages developer, Darryl High, will be held to re- negotiate preliminary plat and developer' s agreement for Villages Development. Commercial business from Des Moines wants to purchase and build on site in development. Mark Portwood, Deer View Estates, requested Council members to allow a change to Sub- dividers agreement for change in location of basketball court and for final decision on size of court. Portwood also requests Council to delay requirement of installing sidewalk on west side of Deer View Ave below Jackson St. to Hwy 6. Motion made by Wright seconded by Petersen to authorize Attorney Greenleaf to review and make changes to Developers agreement. Motion made by Wright and seconded by Gericke to table pay estimate for Summers for Water Main Extension Phase Two and to pay estimate to Strep Construction for$ 42, 670. 53 for Hwy 6 Widening Projects. Engineer Frederick reported on progress of Hwy 6 Project. On Ireland Ave Extension, he reported that City waiting on Iowa Department of Transportation on relocation reviews. Surveying finished on Roberts Ferry Rd Phase Two Project. Design work continues. Trail through park will be let for bidding in July 2009. Motion by Wright seconded by Petersen to approve recommendation by Planning and Zoning on updated Comprehensive Land Use Plan and Map, and set Public Hearing for regular City Council meeting on May 13, 2009. Committee reports: Parks, Recreation, Festivals, and Tourism, Justin Gurley reported on TiffnFest planned for July 10 and 11, 2009. Council person Petersen reported that Charbon Family were still interested in donating funds for Potter Park improvements and were applying for a grant to develop a Butterfly Garden within the city. Mayor Phillips asked Council members to develop site plans for future playground improvements. Mayor announced that part time Parks Technician, Michael Joseph was hired. Reported to Council that three ball fields were scheduled for base ball season and field four scheduling not completed. Council and Insurance Carrier requesting broken bleachers on City property to be used or removed from ball field area. Public Works will inquiry on ownership of bleachers. Attorney Greenleaf reported that not much progress has been accomplished on LDR lawsuit, Clear Creek Mobile Home Park lawsuit for delinquent account payment, and exchange of land with Lark Development. Engineer Frederick reported on progress of Hwy 6 Widening Project and drainage problem for homeowner at 713 Blue Jay Ct. Frederick also reported on IDOT issue regarding drainage into Hwy 6 from Deer View Estates. IDOT requesting drainage connection be completed. City Clerk reported on City Wide Garage Sale May 9th, City Wide Clean up Day May 16th, numerous cat and dog complaint calls received, insurance carrier annual water and sewer plant inspection passed, first annual Easter Egg Hunt. Council person Petersen asked city to look at tree on corner of Main and Railroad and determine if tree is nuisance. Mayor Phillips stated that city officials would look at request and determine appropriate action. Mayor reminded Council members of tour of Titone Building on Stephans Street on Wednesday April 22, 2009. Motion made by Wright and seconded by Gericke for adjournment at 8: 45pm.