Minutes-5/5/2009

Public Hearing Tuesday April 14, 2009 Mayor Royce Phillips called meeting to order at 6: 30pm. Roll call of Council members present: Jim Bartels, Mike Gericke, and John Wright. Absent: Chris Ball and Mark Petersen. Also present: Board of Adjustments members Kathleen Fitzgerald and Peggy Upton. Motion made by Wright and seconded by Gericke to open Public Hearing on issue of Special Exception Use application for a day care facility in a residential zoned area in Deer View Estates development. Mayor Phillips explained the purpose of the Public Hearing and asked that comments be addressed to the zoning issue and comments be limited to five minutes. Council person Chris Ball entered meeting at 6: 34pm. Trent Rogers, builder of proposed day care spoke on behalf of the facility and stated that builder and owners have complied with all recommendations of Planning and Zoning, City Council and Department of Human Services. Toby Trail, parent and resident of Tiffin spoke in favor of application. Motion made by Wright and seconded by Gericke to close Public Hearing. Council members discussed application for Day Care facility. Motion made by Wright and seconded by Gericke for adjournment at 6: 39pm. Board of Adjustments Wednesday April 15, 2009 Chairperson Roger Janssen called meeting to order at 6: 30pm. Roll call of members present: Mary Boyd Doerhmann, Kathleen Fitzgerald, Roger Janssen, and Peggy Upton. Motion made by Mary Boyd Doerhmann and seconded by Peggy Upton to accept Roger Janssen resignation as Chairperson and accept the nomination of Kathleen Fitzgerald as Chairperson of the Board of Adjustments. Motion passed with all Ayes. Kathleen Fitzgerald asked the builder, Trent Rogers, Empire Construction and future owners, Little Clippers, Amanda and Shane Rairden to explain the proposed day care. Fitzgerald asked for audience participation for discussion regarding the Special Exception Use application for the Day Care Facility in a residential zoned district in Deer View Estates development. Jeremy Horning, land owner in Deer View Estates, and neighbor to development, Ann Allen, voiced their concerns of safety of the planned facility in close proximity to a busy street. Horning was also concerned that the facility should not be allowed in accordance of the covenant existing in the development. Motion made by Roger Janssen and seconded by Mary Boyd Doerhmann to approve the application for the Special Exception Use application for the Day Care Facility in Deer View Estates with the recommendations to follow Department of Human Services guidelines and City of Tiffin zoning and design standards and install parking as per the Planning and Zoning and City Council recommendations. Motion passed with all Ayes. Motion made by Roger Janssen and seconded by Peggy Upton for adjournment at 6: 45pm. City Council Work Session Wednesday April 22, 2009 City Council members and Mayor Phillips met at 400 Stephans St. to tour building with Roger Titone. Work Session called to order by Mayor Phillips at 7: 11 pm. Roll call of members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen, and John Wright. Motion made by Wright seconded by Bartels to approve Agenda. Old Business: Council members discussed tour of Titone Building and asked to obtain copies of Utility bills and table further discussion. Council members discussed Johnson County' s request to standardize street names where applicable and make resolution available for approval at regular City Council meeting on May 13, 2009. Discussion held on homeowner' s request to change address at 200 W. Third St. to 300 Summerhays St. Council persons asked for resolution to be presented for approval at May 13, 2009 regular City Council meeting. Request presented to re- address ball fields fees for third time. Council members stated that fees will remain as approved in March 2009 regular City Council meeting. Discussion held on Slim' s request for a street dance for August 2009. Council persons did not voice any objections to event. It was reported that members of Fire Department will assist in security and collecting gate fees. Council members will request noise and music to cease at midnight, permanent fence be installed around facility' s property, and proper alcohol permit be obtained for event. Requested revision to Deer View Estates Sub- dividers agreement in location and size of basketball court and installation of sidewalk on west side of Deer View Avenue were discussed by Council members. Developer has asked to have basketball court moved to Outlot B and to install sidewalk at such time that is appropriate for development on property to west of Deer View Estates. Further discussion and possible approval at next regular City Council meeting. Mayor Phillips updated members on progress of discussions with Villages development and commercial business intending to build on site in Villages. Developer has requested changes to preliminary plat and developers agreement. Commercial business wants to present a site plan and building plan to Planning & Zoning and City Council in May 2009. Mayor Phillips presented to Council members ideas a Tiffin family is developing with cooperation from the Library Reading Program for a grant to develop a Butterfly Garden. Ideas discussed in Parks, Recreation, Festivals, and Tourism Committee meeting were in favor of developing garden at Potter Park where it would be more visible to the Public. Council members discussed possible routes for installation of sewer line toward Jasper Avenue. Mayor Phillips will request City Engineer to develop designs and costs for water and sewer extensions east of Kimberlite St. toward Jasper Avenue for commercial development. Estimated target date for completion of project is mid- September. Council members were reminded of Public Hearing on Future Comprehensive Land Use Plan and Map and asked to review materials provided by Eastern Central Iowa Council of Governments. Mayor Phillips reported that a meeting with Johnson County, North Liberty, and Coralville was scheduled for April 27, 2009 for discussions of 28E agreements for future development. Motion made by Petersen and seconded by Gericke for adjournment at 8: 45pm.