Minutes-09/14/2011

i TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6: 31 pm on Wednesday, September 14, 2011 at Springmier Library. toll Call of members present: Chris Ball, Mike Gericke, Mask Petersen and Travis Weipert. Absent: Jim Bartels. Also present were Attorney Steve Greenleaf, Engineer Doug Frederick, Brett Mehmen, Public Works, Peggy Upton, Planning & Zoning and City Clerk Ruth Demuth. Motion by Gericke and seconded by Weipert for approval of Agenda. All ayes. Absent Bartels. Community Forum: Gary Kramer, Johnson County Sheriff Department, inquired of Council members of any concerns in city and reported that their presence for the Homecoming Parade and activities. Mayor Phillips reported on the committee planning progress for Tiffinfest 2012. He reported that the Committee meetings will be re- scheduled to the third Wednesday of the month at the Springmier Library at 7: 00pm. Motion by Ball and seconded by Gericke for approval of the minutes to the August 10 and 24, 2011 City Council meetings. All Ayes. Absent Bartels. Motion by Gericke and seconded by Ball for approval of Receipts and Expenditures. Council person Petersen inquired on the payroll wages and time' clock. Ayes: Three. Nay: Petersen. Absent Bartels. Quotes for the Tree and House Removal for the 251 and 301 W Marengo Rd. houses and trees were reviewed and clarification was presented by Engineer Doug Frederick on Cubic Yards of dirt needed for the fill and compaction. Motion by Weipert and seconded by Gericke to read Resolution 2011- 33 by title only. All Ayes. Absent Bartels. Council person Gericke made motion for the approval of Resolution 2011- 33 Authorizing the Contractor for the Tree and House, Removal for 251 and 301 W Marengo Rd. for the Ireland Avenue Extension Project and seconded by Council person Weipert. The contract was awarded to Neuzil & Sons, Inc. for the amount of$ 23, 909 with work to begin within ten days and to be completed by October 15, 2011. All Ayes. Absent Bartels. Quotes for the 2011- 2012 Street and Curb Repairs reviewed and discussed. Motion by Weipert and seconded by Petersen tb read Resolution 2011- 37 by title only. All Ayes. Absent Bartels. Attorney Greenleaf critiqued legal procedure for the conveyance of city owned property. Discussion held on the awarding of the contract of the repair work on the retention pond to be scheduled for special meeting on September 28, 2011. Motion by Council person Gericke and seconded by Council person Weipert to approve Resolution 2011- 37 Awarding Contract for the 2011- 2012 Annual Street Repairs Project to Masterbuilt Concrete, Inc. for$ 12, 540. 18. All Ayes. bsent Bartels. Motion by Gericke and seconded by Ball to read Resolution 2011- 38 by title only. All Ayes. Absent Bartels. Council person Ball and seconded by Council person Weipert introduced Resolution 2011- 38 To Set Public Hearing For Possible Future Conveyance of City Owned Land Adjacent to the Woodfield Ridge Storm Water Retention Pond. Public Hearing scheduled for the regular City Council meeting on Wednesday, October 12, 2011. All Ayes. Absent Bartels. Motion by Weipert and seconded by Petersen to read Resolution 2011- 39 by title only. Council person Weipert introduced Resolution 2011- 39 For Approval to Release Funds to Deer View Estates for Water and Sanitary Sewer Improvements and seconded by Council person Gericke. Discussion held on the$ 21, 750 in retainage from 2007 payments on the water and sanitary sewer improvements to Deer View Estate Part One Development. Attorney suggested revisions to developer' s agreement to insure that agreed upon improvements would be completed by developer. Suggested to continue further discussion set for September 2011 Work Session. All Ayes. Absent Bartels. Doug Debolt, MRS Professional Services, presented a quote to Council members for services to assist in future developments of Fringe Area Planning. Further discussion of proposal set for September 2011 Work Session. New Business: Motion by Gericke and seconded by Petersen to read Resolution 2011- 40 by title only. Motion by Council person Gericke and seconded by Ball for Resolution 2011- 40 Approving the Renewal of the Alcohol Permit for Slim' s Located Within the City Limits of Tiffin, Iowa Effective October, 14, 2011. All Ayes. Absent Bartels. Russ Meade forwarded to the Council a request presented to the Johnson County Planning and Zoning Commission for comments on the Special Condition Use to allow a commercial business located on his farm near Tiffin, within the two mile radius of the city corporate limits. Favorable comments from the Tiffin Planning and Zoning Commission were reviewed and the Council members reviewed the request and also agreed that adequate parking for employees and clients was shown on request and directed Mayor to forward favorable comments to Meade. Motion by Weipert and seconded by Ball. All Ayes. Absent Bartels. Review of recent recommendations made by Planning and Zoning Commission regarding the Fence and Hedges Zoning and procedures; and extensive revisions and development of Open Spaces, Storm Water Runoff and Associations for future developments was discussed. Further discussion of recommendations set for September Work Session Motion by Ball and seconded by Petersen to approve 2011- 2012 Health Insurance Coverage. Renewal of plan results in a 3. 90% decrease in premiums. All Ayes. Absent Bartels. Motion by Gericke and seconded by Weipert to read Resolution 2011- 41 bjr title only. Council person Gericke and seconded by Council person Petersen to approve Resolution 2011- 41 Accepting and Approving the 2010 - 2011 Fiscal Year Annual City Street Financial Report as Required by IDOT by September 30, 2011. All Ayes. Absent Bartels.