Minutes-09/14/2011

Discussion on the 28E Library Agreement with Clear Creek Amana School District set for the September 2011 Work Session. Motion by Gericke and seconded by Petersen to read Resolution 2011- 42 by title only. Motion by Weipert and seconded by Ball to introduce for approval Resolution 2011- 42 Calling for a Public Measure to be Included on the City Election allot for November 8, 2011 for Voter Approval of,Changing Mayor' s Term from Two Years to Four Year Term. Petition submitted by eligible voters to request the Public Measure to be discussed and for approval. Discussion held on the rotating terms of Council and Mayor positions. Motion contingent on approval to include language to make the term if approved by the voters to be effective starting January 1, 2016. Council requested Attorney to check Iowa Code if request is allowed. If Iowa Code does not allow an election on the Public Measure in November 2011, then the Council wants to revisit the issue in 2013. All Ayes. Absent Bartels. Projects: K. Engineer Frederick update Council on progress with IDOT on design' plans for the Ireland Avenue Extension Project. Attorney Greenleaf update Council on the progress of the property acquisitions for Project. Motion by Ball and seconded by Weipert to read Resolution 2011- 43 by title only. Motion by Council person Petersen and seconded by Council person Ball introduced Resolution 2011- 43 to Approve the Purchase of Properties at 105 and 111 College Street for the amount of$ 155, 000 with T IF Funds. All Ayes. Absent Bartels. Discussion held on the need to do emergency work on the water line to the above mentioned properties. Motion by Gericke and seconded by Petersen to direct Public Works to hire a contractor as soon as possible to make repairs. Engineer Frederick updated Council on progress on Trails Phase Four. NO new information available on progress of Villages Project. Further discussions set for the Water Storage Project, City Manual and Financial Consultants to the September 2011 Work Session. Reports: Council person Ball reported on the progress of the Tiffin Community Fund fundraising efforts for the next picnic shelter. Board members have been selling non- perishable food and drink items at the Soccer Games on Saturday mornings. Donations are needed to continue the efforts for the fund raiser. Additional bleachers have been requested and the budget is being reviewed regarding this request Many compliments have been given for the bleachers in the soccer fields. No new information available from the Council members appointed to represent the city on the Library Board. Attorney Greenleaf asked to check on the park land conveyance from the Villages Development. Engineer Frederick reported that Mike Hart has started reviewing with Public Works SUDAS Standards to be presented to Planning and Zoning. Motion by Ball and seconded by Gericke to read Resolution 2011- 44 by title only. Council person Ball and seconded by Council person Weipert for Resolution 2011- 44 Approval of Payment for 2011 Northway Well and Pump Company Invoice for Water Well Motor Damage for the amount of$ 43, 426. 55, with an insurance reimbursement from Employers Mutual Insurance of$ 6, 300 for repairs. All Ayes. Absent Bartles. Public Works Mehmen reported on the research, studies and discussions held by Engineers, Iowa Rural Water Association, Iowa Municipal Utilities Association and area communities facing the same problems of water well damage. Mehmen reported that there is no harm to the water being pumped and processed because testing continues to pass by the State Hygienic Lab. Mehmen reportedthat the invading trees have been removed and new fencing around the sewer lagoon has been 1 completed. He also reported that crack sealing on city streets is in progress. Mehmen also reported that Ray Pearson. has been hired for the temporary and part time position in Public Works during Anthony Walls' active military duty status. Mayor pro- tem Ball reported on the progress of the city website and Facebook page. New features continue to be researched and implemented for the enjoyment and knowledge for Tiffin residents. Mayor Phillips encouraged Council members to attend the annual Iowa League of Cities Convention in Des Moines September 20- 22, 2011. Motion by Weipert and seconded by Gericke for adjournment at 8:25pm. Attest to: Royce Phillips, Mayor: -=' J , 4 I. y 1 __ Submitted by: Ruth Demuth, City Clerk: