Minutes-01/14/2015

9 Repeal PAD Ordinance , Discussion: NONE ` Ryan motioned to open public hearing for Tiffin Heights PAD, Lot 29; seconded by Petersen, all ayes. Opened at 7: 19 PM. City Hall had nothing come to the city. Ryan motioned to close public hearing for Tiffin Heights PAD, Lot 29; seconded by, Kahler. Closed at 7: 19 PM. Administrator Jackson' called' Jim Bartels 7: 20PM 2 Mayoral Appointments: ` Mayor. Pro -Tern Mike Ryan: accepts appointment Council Appointments: ' f Petersen motioned appoint all list of Council Appointments; seconded by Kahler Bartels request to have Ben as rep at meetings but cannot just pick one but appointing Engineering Firm` Upton stated that she, appreciates everything Doug does. She also' stated that she appreciates that Ben Carhoff and Jack Burnham take the time to attend every meeting and sacrifice their evenings to, attend and answer questions. Upton supported Bartels' recommendation to, have Ben Carhoff represent the City Engineer at Council Meetings although the official appointment for City Engineer is the 'firm 'of ,Hart Frederick Consultants.. All ayes, Motion cleared. p The appointments are as follows:, City Administrator/ Clerk— Michon. Jackson City Attorney Lynchr Michael Raiber A City Engineer- Hart Frederick -Consultants Official Newspaper. for Legal Publications- North Liberty Leader ` Jones -appointment to Planning& Zoning- M Williams appointment to Zoning Board of Adjustment Approval of Minutes December 10, 2015 k Discussion: 2" d pg under reports – engineer -.flared " end" section not flared " in" % 6hange slop to slope. Ryan motioned to approve amended We December 10th Minutes; seconded by Petersen. - All ayes, motioned' carried. r Upton motioned to amend; seconded by ryan. All ayes to amend.- Approval of Financial Reports and Payables Ryan motioned to approve the Financial Reportsand Payables; seconded by Kahler. All ayes, motioned carried. , Reports Attorney- Thanks for -the reappointment. Working on amendment of Ordinance. Engineer Dealing with DOT and Rickliffs with the sinkholes with the interstate. Currently' Engineers' are working with DOT to correct the boaring issue. VJ Engineehng was hired' from- Rickliffs to inspect to see what went wrong with the original subcontractor that did the boaring. Maxwell installing water pipes for`the CCA school. Duane with MMS on Willow Ridge- adVisdd that the widening of -the turn lanes for Croell Aver He is stating that the City didn' t have the funds in the budget. Public Works- Kudos to Michon for all the work she does. High service pump went bad and needs rebuilt. Sewer Plant looked over the new permit with 30 new tests/ week that will be rolling out in next 5 years. Council request to have Brett get cost estimate of lab work fees and his time. He estimates around $ 10k r. more/ year possibly. Council request to have Brett keep track of Time it takes for labs etc. , Council Members – none City Clerk/ Administrator- Discussion about T=Tech and will be given to HF to follow up with since she will be leaving. Discussion on funding from T=Tech and MPO. Engineers will work on the phasing "split and Tina Thomas with' HFC will help with' the application. " x' Range Writer – retired city' administrator will. c- ome in 1- 3 months while the city hires new administrator: Mayor- request to have Administrator Jackson to collect 3- 4 people to have for the Range Writer and will get Hiring Firm. Mayor spoke with 2 people about ADS and, annexing in to Tiffin. Their request is to have sewer -and Public works advised that sewer is out there just need lift station. Needing Engineer to get cost estimate., N e Deerview phase - 2 about water loop, -still needing second access' "' : v County Fringe area agreement has, comprehensive plan and will provide draft with comments. Invoices for 2013= Engineering fees and' Recoupment