Discussion and Consideration to Implement RecDesk Recreation Management Software as the centralized system for the new Tiffin Recreation Center and all Parks & Recreation facility, program, and rental operations – Motion to Approve — K.5

AGENDA ITEM # K-5 AGENDA INFORMATION TIFFIN CITY COUNCIL COMMUNICATION DATE: March 3, 2026 AGENDA ITEM: Consideration to Implement RecDesk Recreation Management Software as the centralized system for the new Tiffin Recreation Center and all Parks & Recreation facility, program, and rental operations – Motion to Approve ACTION: Discussion Purpose To discuss and receive Council feedback on addressing the need for new recreation management software. With the Rec Center set to open this year, new recreation software will be needed to help manage a variety of new program offerings, memberships, facility reservations, and point of sale operations Background We currently use Teamsideline for our registration management software. Teamsideline is excellent for sports, making rosters and game schedules, but struggles with non-sports programming, neatly organizing programs on our website, generating financial reports, and it is not designed for facility management and memberships to the level needed to operate the Rec Center. Options for Consideration We requested quotes and demos from CivicPluc, Tyler Technologies, and RecDesk. Tyler told us their software would not be suitable for managing a recreation facility. CivicPlus and RecDesk were the top two choices, with RecDesk offering the most affordable option. The RecDesk quote came in at $5,700 annually, with no training/implementation fee. CivicRec quoted $16,722.50, which included over $6,700 in training/implementation. RecDesk is one of the most popular options and is currently used by cities like Marion, North Liberty, and DeWitt, who have all spoken highly of it. Staff Recommendation Staff recommends Council discuss the options and provide direction on whether to proceed purchasing RecDesk as our new recreation software. It typically takes 3-4 months to implement and onboard, so the goal would be to have it up and running to utilize it for fall programming and prepare for the new Rec Center. ATTACHMENTS: Quotes – RecDesk 1