Discussion and Consideration of to Seek Requests for Proposals (RFP) for Mowing and Landscaping Maintenance Services for Nuisance Properties and City-owned Properties on an as-needed basis and Council Action as Needed — K.5

City of Tiffin, Iowa Request for Proposals (RFP) Mowing & Landscaping Maintenance Services 1. Introduction The City of Tiffin, Iowa (“City”), is seeking proposals from qualified contractors to provide mowing, landscaping, and general grounds maintenance services for: 1. Nuisance properties as declared by the City under the Code of Ordinances; and 2. City-owned properties on an as-needed basis. The City intends to establish a contractual relationship with one or more contractors to perform these services in a timely, professional, and code-compliant manner. 2. Scope of Services Services will include, but are not limited to, mowing overgrown grass and weeds, trimming around buildings, fences, sidewalks, and curb lines, and the removal and proper disposal of vegetative debris. Work on nuisance properties will typically be performed after authorization by the City and may involve residential, commercial, vacant, or platted lots. These services may be one-time, recurring, or time-sensitive in nature. Contractors may also be asked to assist with mowing and basic landscaping at City-owned properties, including parks, rights-of-way, and undeveloped parcels, particularly during periods of high demand or staffing shortages. 3. Contractor Responsibilities The selected contractor(s) will be responsible for providing all labor, equipment, fuel, and materials necessary to complete the work. All services must be performed in a safe, timely, and workmanlike manner and in compliance with all applicable federal, state, and local laws. Contractors will be expected to restore disturbed areas as reasonably necessary, coordinate access when properties are occupied or secured, and respond within timeframes established by the City. 4. Term of Agreement The anticipated contract term shall be one (1) year, with the option for the City to renew for up to [two or three] additional one-year periods, subject to satisfactory performance and City approval. The City makes no guarantee of a minimum amount of work. 5. Insurance & Licensing Requirements Contractor must maintain, at minimum: • Commercial General Liability Insurance: $1,000,000 per occurrence • Workers’ Compensation Insurance as required by Iowa law • Valid business license(s) and any required certifications • Proof of insurance naming the City as an additional insured will be required prior to contract execution. 1