Discussion and Consideration of to Seek Requests for Proposals (RFP) for Mowing and Landscaping Maintenance Services for Nuisance Properties and City-owned Properties on an as-needed basis and Council Action as Needed — K.5

6. Proposal / Qualification Submittal Requirements Proposals shall include the following: A. Company Information • Company name, address, and contact information • Years in business • Description of relevant experience (especially nuisance abatement or municipal work) B. Staffing & Equipment • Number of employees available for this work • List of equipment to be used (mowers, trimmers, trailers, etc.) C. Pricing Provide pricing in one or more of the following formats: • Per-lot mowing rate (by lot size, if applicable) • Hourly labor rate • Emergency or same-day service rate • Optional add-on services D. References • At least two (2) references from governmental entities or similar clients 7. Evaluation Criteria Proposals will be evaluated based on experience and qualifications, responsiveness and capacity to meet City needs, equipment and staffing resources, pricing if applicable, and references. The City reserves the right to reject any or all proposals, request additional information, negotiate terms, or award contracts to multiple contractors if it is in the City’s best interest. 8. Submission Instructions Proposals must be received by: Date: [Insert Date] Delivery Method: Tiffin City Hall Attn: Brian Shay, Building Official 300 Railroad Street PO Box 259 Tiffin, IA 52340 Contact: Brian Shay, Building Official [email protected] 319.545.2572 ext 201 Late or incomplete submissions may not be considered. 2