Discussion and Consideration of to Seek Requests for Proposals (RFP) for Mowing and Landscaping Maintenance Services for Nuisance Properties and City-owned Properties on an as-needed basis and Council Action as Needed — K.5

AGENDA ITEM # K-5 AGENDA INFORMATION TIFFIN CITY COUNCIL COMMUNICATION DATE: May 15, 2026 AGENDA ITEM: Discussion and Consideration of to Seek Requests for Proposals (RFP) for Mowing and Landscaping Maintenance Services for Nuisance Properties and City-owned Properties on an as-needed basis and Council Action as Needed ACTION: Motion Background City staff have developed a Request for Proposals (RFP) for mowing and landscaping maintenance services to address: • Nuisance properties as declared under the City Code • City-owned properties on an as-needed basis The purpose of the RFP is to establish a pool of qualified contractors who can respond in a timely and professional manner to mowing, trimming, and general grounds maintenance needs throughout the community. This service is particularly important for: • Enforcement of property maintenance standards • Timely abatement of nuisance violations • Maintaining City-owned parcels during peak workload periods The development of this RFP will help ensure the City has reliable contractors available to: • Respond quickly to nuisance abatement cases • Reduce delays in code enforcement compliance • Maintain City properties efficiently during high-demand periods or staffing constraints Establishing contractual relationships in advance allows the City to act more proactively rather than reactively when maintenance needs arise. Recommendation Staff recommends approval of the Request for Proposals (RFP) for Mowing & Landscaping Maintenance Services and authorization to release the RFP for solicitation. ATTACHMENTS: RFP 1