Minutes-04/09/2008

City of Tiffin Regular City Council Wednesday, April 9, 2008 Mayor Royce Phillips, called to order at 6: 33pm. Mayor Phillips installed newly elected Council Member Chris Ball. Roll Call taken of City council Members, Chris Ball, James Bartels, Mike Gericke, Mark Petersen, and John Wright present. Also present, Attorney Steve Greenleaf, Engineer Doug Frederick representing City Engineer, Public Works Brett Mehmen, Clear Creek Amana School Board President Dan Schaapveld, and Fire Chief Randy Morgan and Assistant Brian Detert. Motion to approve Agenda by Gericke and seconded by Ball. Wright expressed concern of too many items on Agenda. Ayes- All. Community Forum: Al Gessner, South Slope requested a Stand- by Generator for un- interrupted service, to be installed next to the building at the intersection of Brown Street and 2nd Street. Questions raised by public on noise decimals. Mr. Gessner reported that the noise would be minimal and would only be tested during daylight hours. Fire Chief Randy Morgan questioned safety of Diesel Fuel. South Slope representatives assured that all safety precautions will be installed with alarms before fuel leakage could occur. Doug Linder, North Liberty Leader, presented ideas to involve Tiffin in a North Johnson County publication. A city subsidy to cover initial costs would allow a monthly bulk mailing to all citizens in areas. Glen Potter questioned when the bump in front of his house would be fixed. Engineer and Public Works reported that they were waiting for street repair quotes and warmer weather for when hot asphalt mix could be made. All following actions taken approved by all unless so indicated. Motion Wright seconded Gericke to approve March 12, 2008 minutes. Motion Bartels seconded Wright to approve revised December 12, 2007 minutes. Motion Wright seconded Gericke to approve receipts and expenditures. Discussion of video taping of council meetings tabled until May regular city council meeting. Motion Wright seconded Gericke to approve purchase of updated accounting software and lease of office equipment. Discussion tabled on City Website until May regular meeting. Motion Petersen seconded Gericke to Open Public Hearing on 2008- 2009 Budget. Glenn Potter asked if anyone had seen the Budget. Mayor Phillips reported that Budget had been legally published and posted for citizen' s review. No other comments by public, motion Petersen seconded Gericke to close Public Hearing on 2008- 2009 Budget. Resolution 2008- 06 to approve 2008- 2009 Budget with suggested revisions by Council to increase budget for Library and decrease Debt Service, motion by Petersen seconded by Gericke. Motion Wright seconded by Gericke to read by title only on second reading of Ordinance 2008-291 repealing Parks and Recreation Commission Ordinance 1985- 133. Motion Gericke seconded Wright to approve second reading of Ordinance 2008- 291. Third reading to be completed at May regular City Council meeting. Gericke reported on progress of Building Inspector and Inspection procedures. Council suggested extending an additional 30 days notice until more information is available. Discussion held on Community Fund. No additional board member appointees available. Council will continue to solicit community members. Council members reviewed revised 28E Agreement with Clear Creek Amana School District regarding Hwy 6 and Ireland Avenue improvements. Motion Wright seconded by Petersen to approve Resolution 2008- 07 offering assistance to the School District and setting a response date of April 11, 2008, in order to meet the DOT required response date of April 15, 2008. Approved agreement given to School Board President Dan Schaapveld to review With School Board members and Superintendent Paula Vincent. Councilors discussed progress of County Facility. Attorney reported that Abstract work was in progress. Questions were raised on need for EPA Study. No new information available on transition city audit. Council discussed appointments to Library Board. Motion Gericke seconded by Petersen to appoint Chris Ball as City Council Representative. Council asked that requests for Library Board volunteers be placed in monthly newsletter.