Minutes-03/10/2010

Gericke, to authorize Public Works to apply asphalt millings to, Jasper Avenue prior to application of Calcium Chloride for dust control. Tom Fay, was present to request additional assistance from City for the Sanitary Sewer repairs on his property on Ponds Ct. Mayor Phillips explained that the City would make the appropriate repairs to the sanitary sewer connection at the city connection for approximately $2000 and that Mr. Fay was responsible for any and all yard grading and landscaping on his property and all repairs to be coordinated with Public Works Mehmen. Motion made by Gericke to approve the repairs and seconded by Weipert. Mayor Phillips and Attorney Greenleaf explained the progress on the insurance reimbursement for the Well Pump Repairs. Discussion held on investigations and reports from insurance carrier and their representatives. Motion made by Petersen and seconded by Bartels to approve the payment of$ 17, 007 from EMC Insurance Company. Discussion held on approval of FY2010- 2011 Budget and approval process. Mayor Phillips reminded and updated Council members on process of Annexation Moratorium' with North Liberty with Public Hearing to be held on April 14, 2010. New Business: Motion made by Gericke and seconded by Weipert to read Resolution 2010- 09 by title only. Council person Gericke and seconded by Petersen to approve Resolution 2010- 09 Approval of Renewal of Casey' s Alcohol Permit. Motion made by Ball and seconded by Gericke to read by title only Resolution 2010- 10 Approval of Renewal of The Depot Tiffin' s Alcohol Permit. Council person Gericke made motion and seconded by Council person Ball to approve Resolution 2010- 10. Discussion held with Contractors submitting proposals for mowing contract for 2010 season in City of Tiffin. Motion made by Gericke and seconded by Bartels to extend 2010 mowing contract to Grace Excavation. Ayes: Bartels, Gericke, Petersen, and Weipert. Nays: Ball. Mayor Phillips presented summary of personnel evaluations held with Public Works employees. Motion made by Weipert and seconded by Gericke to approve Anthony Walls as a full time regular employee at the hourly rate of$ 12. 00. Motion made by Weipert and seconded by Gericke to approve rate increases for Supervisor Brett Mehmen, Streets Manager Brian Detert, and laborer Keith Detert at 1% of current rates. Discussion held on future locations of City Council meetings. Motion made by Ball and seconded by Petersen to move City Council meetings to the Springmier Library. Projects: Engineer Hart reported that final IDOT Project inspection will be completed on March 11, 2010. Reimbursement would be implemented by IDOT upon satisfactory inspection. Motion made by Bartels and seconded by Petersen to read Resolution 2010- 11 Approving Easement Expansion for Placement of Public Utilities for Water and Sanitary Sewer Along Ireland Avenue. Council person Petersen and seconded by Weipert for approval of Resolution 2010- 11. Reported that IDOT permit was obtained for access to IDOT Right of Way for placement of advertising sign for Kum and Go. Project for Kum and Go on schedule and now anticipate an opening for the first of May 2010. Weather conditions prevent pouring of concrete for parking lot. Attorney Greenleaf reported on progress with LMR Development at Bella Sala location for park land conveyance and easements for access for utilities. Motion made by Gericke and seconded by Weipert to read by title only of Resolution 2010- 12 for Approval of Agreement for Construction Utility Easement for Water Main to Future Water Tower on Villages Development Land. Motion made by Gericke and seconded by Bartels for approval of Resolution 2010- 12. Discussion held on Trails Phase Three and receipt of$ 56, 439. 52 from Iowa Department of Transportation for construction costs of trail. Discussion held on Fair Market Value of land needed for Trails Phase Four. Mayor Phillips explained that trail grants can only be used for construction costs only and not for the cost of land acquisition. Council members reminded Engineer to make sure that trail extensions are included on plan design to connect parking lot to trail for handicapped accessibility. Question was raised if cost of installation of electricity for future railroad signalization could be included in plans for Phase Four. Engineer explained that this request would have to be included in a separate Phase Five for Trails. Discussion held on Public Hearing February 22, 2010 on Ireland Avenue Extension. Residents affected by Street asked Council members to approach School Board on design changes. Members will request to be placed on School Board' s April 21, 2010 Agenda for discussion. Council members reminded of March 22, 2010 Public Hearing at Middle School lunchroom for concept plan of Roberts Ferry Rd. Improvements.