Minutes-10/13/2010

homeowners and allow city a 20' easement for access to center of pond areas, which will be retained by City of Tiffin. Discussion held on Resolution 2010- 45 approval of Preliminary Plat for Woodfield Ridge Part Three. Council members discussed and stated that the City did not want to accept any future park area or retention pond areas that were not fully established with vegetation and were graded for recreational use before final plat is accepted. Motion made by Weipert and seconded by Ball to read Resolution 2010- 45 by title only. Ayes: Ball, Bartels, and Weipert. Nay Petersen. Absent Gericke. Motion made by Ball and seconded by Weipert to approve Resolution 2010- 45 for approval of preliminary plat of twenty five single family lots with Outlots A and B. Approval of Developer' s Agreement Part Three is not included in motion. Ayes Ball, Bartels, and Weipert. Nay Petersen. Absent Gericke. Council persons moved further discussion and possible approval of Developer's Agreement to Special Meeting on October 27, 2010. Discussion held on request made by Clear Creek Amana School District to amend water and sewer rates on oversized meters installed at High School and Concession Facility based on usage over one year period. Motion made by Ball and seconded by Weipert to read Resolution 2010- 49 by title only. Motion made by Ball and seconded by Weipert to approve Resolution 2010- 49 request by CCA School District to amend water and sewer rates for oversized meters based on usage on meters. Ayes Ball, Petersen and Weipert. Nays Bartels. Absent Gericke. Resident Peggy Upton and Council person Weipert updated Council members on information obtained from Iowa High School Athletic Association on required dimensions of high school baseball fields during regular play and tournament requirements. Upton and Weipert will attend Clear Creek Amana School Board meeting on Wednesday, October 20, 2010 for anticipated discussion on the alignment of the Ireland Avenue Extension Project. Discussion held on progress of Trail Phase Four by Engineer Meade. Engineer reported that construction will now possibly be conducted mid- summer of 2012. Mayor Phillips asked Engineer to ensure handicapped accessible trail leg from ball field parking lot and picnic shelter area to the center of the existing trail be included on plans for Trails Phase Four Project. Mayor asked Engineer on progress of obtaining cost estimates for the re- grading of low spot on Trail Phase Three. Public Works Mehmen reported on progress of tree, brush and stump removal on future Soccer Fields. Motion made by Weipert and seconded by Petersen to approve payment to JEDD Construction, Inc for the amount of$ 7450. 00. Discussion held on next step in Project. Estimate for grading, installation of drainage tube, removal of Hwy 6 access and installation of driveways on both sides of Jasper Ave not yet available from Engineer' s Office. Upon approval by City Council of designs, competitive proposals will be requested from contractors. Motion made by Weipert and seconded by Petersen to appoint Council person Chris Ball to Tiffin Community Fund Board. Motion made by Council person Ball and seconded by Petersen to read Resolution 2010- 50 by title only. Discussion held for approval of Transportation Enhancement Funds from the Iowa Department of Transportation received through the Johnson County Council of Governments for amount of$ 535. 00 with a match from City of Tiffin for amount of$ 107. 00 to purchase and install way finding signs for Tiffin portion of Metro Area Trail System. Motion made by Council person Ball and seconded by Weipert to approve Resolution 2010- 50. Mayor Phillips announced the receipt of a $ 2000. 00 gift from the KUM and Go Charitable Fund for purpose of continuing youth athletic programs in City of Tiffin. Motion made by Council person Ball and seconded by Bartels for appointment of Council person Travis Weipert to represent the City of Tiffin on Springmier Library Board. Attorney Greenleaf asked of City Council if they so desired to go to Closed Session in matters of discussion of pending offer by LDR Iowa City LLC for release of legal litigation and transfer of two development lots to City of Tififn in lieu of settling a dispute. The City Council did not desire to go to Closed Session for discussion in this matter. Council persons inquired of City Attorney on terms of settling lawsuit with possible acceptance of these parcels of land. Motion made by Council person Ball and seconded by Weipert to direct City Attorney to proceed with legal actions to obtain parcels of land and to settle lawsuit with LDR Iowa City LLC. Meade, Hart Frederick Consultants, updated Council members on progress on designing and planning for Water Tower. Engineer' s Office asked to be placed on October 27, 2010 Work Session to discuss possible methods for financing Water Tower and to make a decision on location of Water Tower. Meade updated Council members on details not completed yet by contractor on 2008 Water Main Extension Phase Two Project for final payment. Council members requested further discussion on Water Main Under 1- 80 Project to be placed on Agenda for October 27, 2010 Work Session. Motion made by Weipert and seconded by Bartels to approve Resolution 2010- 51 for sale of 2000 F350 city owned truck to Clear Creek Auto Sales for amount of$ 2, 680. 00.