Minutes-10/13/2010

TIFFIN CITY COUNCIL REGULAR MEETING Wednesday October 13, 2010 SPRINGMIER LIBRARY CLEAR CREEK AMANA MIDDLE SCHOOL Mayor Phillips called meeting to order at 6: 33pm. Roll Call of members present: Jim Bartels, Mark Petersen, and Travis Weipert. Absent: Chris Ball and Mike Gericke. Also present were Attorney Steve Greenleaf, Justin Meade, Hart Frederick Consultants, Public Works Brett Mehmen and City Clerk Ruth Demuth. Motion by Council person Weipert and seconded by Council person Petersen for approval of agenda. Mayor Phillips suggested to move discussion on Villages by Darryl High, High Development before opening Old Business. Motion by Weipert and seconded by Petersen to allow change of Agenda. All Ayes for approval of change to Agenda. All following actions by City Council vote approved and carried by all Ayes unless so noted other, with absence of Council person Gericke. Council person Ball entered meeting at 6: 34pm. Community Forum: Resident, Ed Swim asked City Council to consider placing stop signs at Grant St and Second St intersection before and after school for safe crossing of students to and from schools. City Council members suggested placing further discussion on Work Session on October 27, 2010. Darla Bartels, resident and volunteer for Tiffinfest, presented suggestions for planning 2011 Festival. Council person Ball commented that he would like to see an established budget in place before City Council budgets funds for event. Council members suggested to move further discussions to October 27, 2010 Work Session. Deputy Kramer asked for comments regarding law enforcement. Council person Petersen inquired on law enforcement visits to CCA High School. Kramer explained how deputies structure their hours charged to community. Motion made by Bartels and seconded by Petersen for approval of minutes for September 15, 20th and 29, 2010 City Council meetings. Motion made by Bartels and seconded by Weipert for approval of receipts and expenditures. Darryl High, High Development, updated Council members on an Affordable Housing Grant awarded to High Development for future construction of affordable housing units in Villages Development, High invited Council members and Planning & Zoning Commission members to visit a High Development on southeastern area of Cedar Rapids, la. a housing development similar to his plans for Villages. Old Business: Motion made by Council person Petersen and seconded by Ball to open Public Hearing for Urban Renewal Amendment. Mayor Phillips explained reason for Public Hearing and second Urban Renewal Amendment for 2010. No comments oral or written received from Public. Motion made by Ball and seconded by Petersen to extend Public Hearing to November 10, 2010 regular City Council meeting at 6: 30ppm at Springmier Library. Public Hearing notice will be re- published in Cedar Rapids Gazette for November 10, 2010 meeting. Mayor Phillips explained to Council members dates set for consultation meetings set for Urban Renewal Amendment with CCA School District and Kirkwood Community College on Wednesday, October 27, 2010 and on Thursday, October 21; 2010 with Johnson County Board of Supervisors as required by Iowa Code. Property owners adjacent to The Depot Tiffin reconstruction project were present regarding joint accesses off Hwy 6. Discussion held regarding shared driveways. Mayor Phillips suggested scheduling further discussion on Tuesday, October 19, 2010 at 3: 00pm at Hart Frederick Consultants Bldg. Approval of Resolution 2010- 47 Approval of The Depot Tiffin reconstruction site plan moved to October 27, 2010 city council meeting. Property owner adjacent to College St cul- de- sac inquired on improvements to College St to handle large fuel trucks and installation of fire hydrants. Mayor Phillips explained that improvements were planned to cul- de- sac to handle additional traffic as these improvements are included in plans for Ireland Ave Extension Project. Greg Allen presented his comments on the re- construction involved on the Ned and Ann Allen driveway and asked City Council to make a decision on reimbursement for costs involved with the reconstruction and paving of Ned and Ann Allen' s driveway. The Allen' s and City Council members were in receipt of comments forwarded from an independent study conducted by Richard Ransom, Hall & Hall Engineering regarding the construction of the driveway during the 2009 Hwy 6 Widening Project. Council members stated that they desired time to analyze the comments from Hall & Hall Engineering and moved to discuss further at the October 27, 2010 Work Session. Home owners, adjacent to Woodfield Ridge Part One. Outlot B retention pond were present for discussion on future re- grading request of area. An estimate for work on Outlot B and C was not available. Mayor Phillips asked Attorney Greenleaf to proceed with legal work to deed 20' area around retention ponds to adjacent