Minutes-01/12/2011

Zoning Map Ordinance 2007- 287 by Amending Villages Part One to Include Phase Two Which will be Developed as PAD and Re- Plat of Lot Four of Phase One and approval. Discussion held on re- zoning request. Council person Weipert expressed his displeasure that no representatives of High Development were present at meeting regarding re- zoning request. Ayes: Ball, Bartels, Gericke, Petersen. Nay: Weipert. Four Council members being present and having roted Aye, Mayor Phillips declared motion carried for approval of second reading of Ordinance 2010- 307. Motion by Petersen and seconded by Gericke to suspend rules and proceed with third reading. Ayes: Bartels, Gericke, Petersen. Nays: Ball and Weipert. Motion by Council person Petersen and seconded by Council person Gericke to introduce third reading of Ordinance 2010- 307 for final readings and approval. Discussion held on necessity to approve third reading. Ayes: Ball, Bartels, Mike Gericke, Mark Petersen. Nay: Weipert. Four members of Council being present and voted Aye for approval. Mayor Phillips declared motion carried, and ordinance passed and adopted and signifies approval by affixing signature thereto. Brett Mehmen, Public Works; presented estimate for emergency repairs needed to area off Roberts Ferry Road near intersection of Goldfinch Dr. Council person Petersen requested additional bids be obtained for project. Motion by Ball and seconded by Weipert to approve project to JEDD Construction for$ 3, 975. 00. Ayes: Ball, Bartels, Gericke, Weipert. Nay: Petersen. Attorney Greenleaf reviewed with Council members revised release form from Attorney Dennis Mitchell representing Ned and Ann Allen, regarding the reimbursement previously agreed upon by City Council for work done on their driveway. Discussion held on revised form. Council person Petersen requested to be placed on record to authorize Attorney Greenleaf to seek an explanation from Attorney Mitchell for need to change release form. Motion made by Ball and seconded by Petersen to direct Attorney Greenleaf to inquire from Attorney Mitchell for need of the revised release form. Projects: Doug Fredericks, Hart Frederick Consultants, presented summary of traffic study information from Snyder and Associates, for Ireland Avenue Extension Project. Discussion held on suggestions for project. Motion by Petersen and seconded by Gericke to authorize Frederick to review final study, make revisions to design plan and submit plans to Iowa Department of Transportation. Frederick will forward final study results to Council members upon completion. Attorney Greenleaf reported that a meeting with IDOT and city officials is planned within next two weeks for continuation of planning Ireland Avenue Project regarding acquisition of property. Frederick reported that design plans have been submitted to IDOT for Phase Four Trails. Frederick reported that final IDOT audit completed on Trails Phase Three and presented to Council a concept drawing of low spot and proposed future little league ball fields. Council members asked Frederick to further develop resolution for low spot drainage. Discussion on bleachers for ball fields moved to Work Session January 26, 2011. Frederick presented concept drawing of future soccer fields. Discussion held on revising fields on concept drawing and Frederick will forward revisions to Council members. Motion by Weipert and seconded by Gericke to retain scheduling fees at same rates as 2010 season. Discussion held on concerns for poor drainage on Field Three. Coaches have complained that grading was not done correctly and water does not drain off field. Council members asked Public Works for estimate to resolve drainage problems. Reports: Mayor Phillips reported that Tiffin Community Fund is applying for grants and funding to build additional picnic shelter on park land south of Hwy 6. No report was given on Tiffinfest planning. No new information given on Library Board. Next meeting is planned for Tuesday, January 18, 2011. Attorney Greenleaf reported that lots from LDR lawsuit are now deeded to city. Council members requested Public Hearing be placed on regular Council meeting for February 9, 2011 regarding sale of two lots received from LDR lawsuit. Greenleaf reported that lead remediation has been completed on park land to be deeded to city by High Development in Villages. It was reported that Owner is in process of completing legal requirements for deed of park land. Mike Hart, City Engineer, reported that a Council member had requested an estimate be developed on sidewalks to and from tunnel under Hwy 6. Mayor Phillips suggested that a minimum estimate be developed for sidewalk from Roberts Ferry Rd to tunnel and south from tunnel to school property. Hart reported on communication with John Danos, with Dorsey Whitney, regarding future renewals of Urban Renewal Districts within city. Brett Mehmen, Public Works, reported on soliciting bids for 2011 sewer lining project in old part of city and inquired on progress of planning for new Water Tower. Mehmen reported on low pressure problems at number of residents on north end of city. City Clerk asked Council to consider allowing Iowa City Landfill & Recycling Center to place collection containers for safe collection of CFL bulbs at no cost to city. Letter received from IDOT, regarding Hwy 6 improvements from Iowa County to western Tiffin city limits during 2011 construction season, reviewed. Phillips inquired on availability of Council members to attend annual Legislative Day on Tuesday, January 25, 2011. M n made -. a' all and seconded by Bartels for adjournment at 9: 25 pm. 0- 7 dE.,/,‘ Mest: - o Phil Su mi . d by: Ruth Demuth, City Clerk e IV Mayor *