Minutes-01/12/2011

TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6: 30pm. Wednesday, January 12, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Mike Gericke, Mark Petersen, and Travis Weipert. Absent: Jim Bartels JIso present were Attorney Steve Greenleaf, Mike Hart and Doug Frederick, Hart Frederick Consultants, Public Works Brett Mehmen and City Clerk Ruth Demuth. Motion by Council person Weipert and seconded by Council person Gericke for approval of agenda. All following actions by City Council vote approved and carried by all Ayes unless so noted other with absences noted. Community Forum: Cherry Ln Residents were present inquiring on quotes for repair work on retention ponds in Woodfield Ridge. Mayor Phillips reported that issue would be discussed by council at January Work Session. Carl Poe, Expert' s Edge, presented his proposal for bleachers for athletic fields. Mayor Phillips reported that Council members had received three proposals and would review and discuss at January Work Session. Council person Jim Bartels entered meeting at 6: 50pm. Sheriff Pulkrabek presented to council 2011- 2012 budget request on behalf of Board of Supervisors. Discussion held on hours utilized by Sheriff' s department and expected need for increase in weekly hours in next budget year. New Business: Motion by Ball and seconded by Gericke for approval of minutes for December 8, 15, and 22, 2010. Motion by Gericke and seconded by Weipert for approval of receipts and expenditures. Inquiries were made of expenditures for shop supplies, holiday decoration repairs and cellular phone expenses and request made for additional information on expenditures. Ayes: Ball, Bartels, Gerick, Weipert. Nay: Petersen. Motion by Weipert and seconded by Ball to read Resolution 2011- 01 by title only. Motion by Council person Weipert and seconded by Council person Ball to introduce Resolution 2011- 01 Approving Alcohol License Renewal for Bella Sala Reception Facility, for approval. Motion by Ball and seconded by Weipert to read Resolution 2011- 02 by title only. Motion by Council person Gericke and seconded by Council person Weipert to introduce Resolution 2011- 02 Approving Renewal of Alcohol License for Kum and Go Store# 137 for approval. Motion by Weipert and seconded by Ball for re- appointment of Steve Greenleaf as City Attorney for 2011. Discussion held on future expectations. Motion by Weipert and seconded by Bartels for re- appointment of Hart Frederick Consultants as City Engineer for 2011. Discussions held regarding future expectations and completion of projects in timely manner. Mayor Phillips asked Council members to table action on Resolution 2011- 03 Approving of Financial Institutions until Council finished action on state mandated Investment Policy. Motion by Gericke and seconded by Petersen to continue publishing requirements with Cedar Rapids Gazette. Mayor Phillips inquired of Council members for appointment as Mayor pro tern for 2011. Council person Ball appointed as Mayor pro tern. Motion by Petersen and seconded by Gericke to formally appoint Kate Fitzgerald to Planning and Zoning Commission to fill vacancy. Motion by Weipert and seconded by Petersen to formally appoint Adam Meeker to Board of Adjustments Commission to fill vacancy. Motion by Bartels and seconded by Weipert to re- appoint Stephanie Surine for another five year term on Planning and Zoning Commission. Motion by Gericke and seconded by Bartels to re- appoint Mary Boyd Doehrmann for another five year term on Board of Adjustment Commission. Motion by Ball and seconded by Gericke to read Resolution 2011- 04 by title only. Motion by Council person Ball and seconded by Council person Weipert to introduce Resolution 2011- 04 Authorizing Staff to Submit Capital Transportation' Projects and Cost Estimates to JCCOG for Inclusion in Revised Long Range Transportation Plan for approval. Mayor Phillips asked Council members to place review and discussion of 2011- 2012 Budget on January 26, 2011 Work Session. Old Business: Motion by Gericke and seconded by Ball to read Ordinance 2010- 306 by title only. Motion by Council person Gerick and seconded by Council person Weipert to introduce Ordinance 2010- 306 An Ordinance to Declare Necessity to Establish Urban Renewal Area, Pursuant to Section 403. 4 of Code of Iowa and Approve Urban Renewal Plan Amendment for 2010 Addition to Tiffin Urban Renewal Area, for second reading. Five Council members being present and having voted Aye, Mayor Phillips declared motion carried for approval of second reading of Ordinance 2010- 306. Motion by Ball and seconded by Bartels to suspend rules and proceed with third reading. Motion by Council person Weipert and seconded by Council person Gericke to introduce third reading of Ordinance 2010- 306. Five Council members being present and having voted Aye, Mayor Phillips declared motion carried for approval of third reading of Ordinance 2010- 306 and be adopted and signifies his approval of same by affixing his signature thereto. Motion by Gericke and seconded by Ball to read Ordinance 2010- 307 by title only. Motion by Council person Petersen and seconded by Council person Gericke for second reading of Ordinance 2010- 307 An Ordinance Amending Official