Minutes-02/09/2011

TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6: 30 pm on Wednesday, February 9, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, Travis Weipert. Absent Mike Gericke. also present were Attorney Steve Greenleaf, Engineer Mike Hart and Doug Frederick, Public Works Brett Mehmen, Clerk Ruth Demuth. Motion by Council person Bartels and seconded by Council person Ball for approval of agenda as presented. All following actions by City Council vote approved and carried by all Ayes unless so noted other with absences noted. Community Forum: Resident Tom Fay complimented Public Works for the snow plowing after the major storm, but asked that cul- de- sacs be plowed sooner than current schedule. Steve Berner, representing Solon State Bank was present and voiced his criticism of Mayor Phillips and City Clerk Demuth and City Council members for current investment policies of Public Funds. Berner read his comments on his views of investing funds. Residents voiced complaints on other residents not clearing sidewalks on Roberts Ferry Rd after major snow storm on school route. No Sheriff Department representative was present. Peggy Upton, representing Tiffinfest Committee updated Council on planning progress. Motion by Weipert and seconded by Bartels for approval of minutes of January 12 and 26, 2011 meetings. Motion made by Ball and seconded by Bartels for approval of receipts and expenditures. Ayes: Ball, Bartels, Weipert. Nay: Petersen. Motion by Ball and seconded by Weipert to open Public Hearing on Sale of City Land. Several residents owning property near Lot# 48 in Timber Ridge Part Two attended and voiced comments in favor of city retaining Lot# 48 for future park land and leaving in natural green space. No objections were voiced in selling of Lot# 31. Residents questioned area if retained as park on maintenance and safety. Motion by Ball and seconded by Weipert for closing of Public Hearing. Motion by Weipert and seconded by Ball to read Resolution 2011- 05 biy title only. Motion by Council person Ball introduce for approval Resolution 2011- 05 Selling of Real Estate Owned by City of Tiffin in Timber Ridge View Part Two Lot# 31, motion seconded by Weipert. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Council members moved further discussion on Lot# 48 to March Work Session. Engineer Frederick detailed progress and timeline for Ireland Ave Extension Project. Attorney Greenleaf updated Council on progress of obtaining Right of Way proposals for project. Motion by Ball and seconded by Bartels to authorize Attorney Greenleaf and Council person Petersen to approach owner of property to purchase. Motion by Ball and seconded Bartels to authorize Mayor and City Clerk to pursue bids for the removal of city owned properties and other properties for project. Attorney updated Council on Allen Driveway release: Motion by Ball and seconded by Weipert to authorize Mayor to sign release form as presented by Allen' s attorney and release payment. Ayes: Ball, Weipert. Nay: Petersen. Abstain: Bartels. Absent: Gericke. Attorney affirmed motion passes. Resident Matt Klein, presented a fourth estimate for Woodfield Ridge retention pond remediation. Further discussion of Project planned for February 21, 2011 Budget Work Session. Motion by Bartels and seconded by Weipert to read Resolution 2011- 03 by title only. Motion by Council person Ball and seconded by Council person Weipert to introduce Resolution 2011- 03 Approving City' s Investment Policy for approval. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Motion by Petersen to move all funds invested at Hills Bank to Solon State Bank. No second to motion and motion failed. Sidewalk from Robert's Ferry Rd to tunnel under Hwy 6 discussed. Engineer Frederick estimated project at$ 220, 150. Further discussion tabled until March 23, 2011 Work Session. Board of Adjustments appointment tabled until March 9, 2011 regular City council meeting. Motion by Petersen and seconded by Bartels to set Public Hearing and Board of Adjustments meeting for March 16, 2011 at Fire Meeting Room for Little Clippers Child Development Center Special Exception Use application to expand business to adjoining lot. Council was reminded of Slim' s Winter Volleyball Tournament for Saturday, March 5, 2011. No objections to event were presented. Engineer Frederick updated Council on progress of Trails Phase Four. Motion by Bartels and seconded by Ball to introduce for approval of Resolution 2011- 08 Approving Plans and Authorizing Submittal of Plans to IDOT for Trails Phase Four. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Frederick reported that final IDOT audit of Trails Phase Three would be conducted the last week of February. Discussion on low spot on Trail moved to March 23, 2011 Work Session. Motion by Petersen and seconded by Weipert to approve final payment to City Wide Construction for$ 4116. 18. Motion by Weipert and seconded by Bartels to read Resolution 2011- 06 by title only. Motion by Weipert and seconded by Ball to introduce Resolution 2011- 06 Authorizing the Purchase of Bleachers and Grills for City Parks of Tiffin, Iowa for 18, 522. 25 from All Inclusive REC, LLC with Parks General Funds. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Discussion of Soccer Field Improvements placed on Budget discussion for February 21, 2011 Work Session. Mayor Phillips reported on Tiffin Community Fund. Board is in process of raising funds to build another Picnic Shelter. Council members set date of Easter Egg Hunt for Saturday, March 16, 2011 at Tiffin Ball Fields. Council person Petersen updated Council on progress of 2011 Farmers Market and reported to present additional information in March 2011.