Minutes-08/10/2011

Extensive discussion held on awarding tree removal contract for city owned property at 251 & 301 W Marengo Rd and 320 Railroad St for clearing for Ireland Ave Extension Project. Report of Asbestos Inspection completed by Hawkeye Environmental LLC wa's presented to Council members for review and discussed. Discussion held on the need for contracting only with contractors registered with Iowa Dept of Labor. Motion made by Ball and seconded by Weipert to, reject all four proposals presented at July 27, 2011 Special Meeting, direct City Clerk to obtain proposals for the Asbestos Abatement for 251 W Marengo Rd and 320 Railroad St. Develop Informal Quote proposal for the removal of trees and houses on the 251 and 301 W Marengo Rd properties after the Asbestos Abatement. Proposal also to include fill dirt and IDOT required compaction. All Ayes. Council members resumed discussion on parking issues on Redbird Run. Suggestions made to restrict parking on, west side south of Goldfinch Dr. and on east side north of Goldfinch Dr. Motion made by Bartels and seconded by Weipert to remove " No Parking" signs from corner on west side of Redbird Run south of Goldfinch Dr. at present time and place issue for further discussion on August 24, 2011 Work Session. All Ayes. Discussion held on Woodfield Ridge Outlot B Retention Pond. Matt Klein was in attendance to represent homeowners for concerns to improve area around pond. Attorney Greenleaf reported on progress of developing agreement with homeowners and legal conveyances of such land. Engineer Hart suggested that additional legal language be added to conveyances to limit structures near pond area. Engineer was directed to develop specifications and estimate for suggested improvements on Outlot B for August 24, 2011 Work Session. Projects: Ireland Ave Extension Project— Engineer Hart reported that recent change in local IDOT Office and additional requests from IDOT possibly slowing down decisions by IDOT of finalizing design specifications for Project. Attorney Greenleaf reported on property acquisition updates for Project. Discussion held on the removal of the 320 Railroad St. property at later date and the acquisition of the Tiffin Locker property. Engineer Hart reported on the progress of the Trails Phase Four to begin on August 22, 2011 and to be completed by first of October 2011. Mayor Phillips reported that High Development anticipates breaking ground on the construction of the four 12- plex units to be built near the Kum°& Go Store off Village Dr. ' Reports: Mayor Phillips updated progress of fundraising by.Tiffin Community Fund for the Picnic Shelter and encouraged residents to participate in this fundraiser. Public Works presented documents to council members for the suggested 2011- 2012 street and curb repairs with Engineer' s estimates. Motion by Weipert and seconded by Gericke to solicit informal quotes for repairs. All Ayes. Public Works Brett Mehmen reported on the progress with the water well motor damages and repairs. Monitoring and tests have been conducted to identify and resolve recurring problems. Motion by Ball and seconded by Petersen to read. by title only Resolution 2011- 36. Motion made by Ball and seconded by Weipert to approve payment to Visu- Sewer inc. for 2011 Sanitary Sewer Rehabilitation Project for $ 56, 610. 50 with Local Option Sales Tax. All Ayes. Inquiry made of Council on accumulated earned unused vacation pay out as discussed at Budget planning and suggested by State Auditor' s report. Motion made by Weipert and seconded by Gericke to pay out to employees on next regularly scheduled payroll. All Ayes. Discussion held on temporary replacement for Anthony Walls, who left for active military duty until end of February 2012. Motion made by Weipert and seconded Gericke to advertise and hire temporary part time replacement not to exceed thirty hours per week. All Ayes. Motion by Ball and seconded by Weipert to set minimum wage at $ 12. 00 per hour. All Ayes. City Clerk Demuth reminded Council of CCA Homecoming Parade on September 15, 2011. It was reported to Council that mailbox compliance letters had been forwarded to residents; Johnson