Minutes-08/10/2011

County Refuse three year contract needed to be renewed; installation for new municipal software has begun; Planning and Zoning Commission had elected Kate Fitzgerald as new Chairperson of Commission; Johnson County Emergency Management handouts were distributed and Council members were reminded that all elected officials need to be minimum trained in NIMS requirements by August 31, 2011; Annual Streets Financial Report must be approved by Resolution at September 14, 2011 meeting and due by September 30, 2011; Annual Debt Obligation report due August 31, 2011 was submitted and copies distributed to Council members; Council reminded that a 28E Agreement needs to be completed with CCA Schools for Library; ball field reservations were scheduled for the. CCA Soccer League starting in August and ending at the end of October 2011, group of baseball coaches attempting to organize Tiffin Baseball Club and ball field reservations scheduled for two August dates; Council reminded of Tree Grant deadline for September 10, 2011 for obtaining funds to assist in the re- planting of trees for Indiana Bat Protection; work has begun on cleaning and listing record retention documents for the preparation of disposal of outdated city records and that the compilation of the Annual Financial Report was in progress and that state has changed form and mandatory reporting is due December 1, 2011. Mayor pro- tem Ball reported on meetings with Johnson County Metro Planning Organization regarding funding of road, street, or trail future projects. Suggestions discussed on identifying major improvement projects° and applying for state and federal funding. Ball will continue to work with MPO Staff TO attempt to obtain funding for Projects. Mayor Phillips reported on progress with Northland Securities regarding financing and Water Storage Project. Phillips related information from County Auditor and inquired of Attorney Greenleaf of his knowledge of Public Measure for election addressing change of Mayor' s term from two years to four' years. It was explained that a petition would be needed to be presented to Council and they would need to pass by resolution to forward a request to County Auditor a Public Measure to include any changes to the next' regular scheduled city election on November 8, 2011. Motion by Weipert and seconde• : artels f. : .' o urnment at 9: 15pm. All Ayes. Attest to: Royce Phillips, Mayor: j_ l i orn Submitted by: Ruth Demuth, City Clerk: