Minutes-03/11/2015

E. City Clerk/ Administrator —Tim Long- Spoke with Pat Callihan today about placing ads and has already received 4 inquiries for the position. Discuss having Amy Shaull Utility Billing Clerk start helping with the Financial Budget. F. Mayor - Bicycle & Trail regional meeting on Tuesday. Phase 6 2019- 20 and has made the first step approval of the grant. Discussion on Sidewalk by High School --- ( check recording1: 14) which will fit the width requirement. Discussion on phase 5& 6 and the difference. Clear Creek Amana Middle School Students - Ally Willis, Ella Miller, Jamie Kim. — Would like to add fitness stations by the Trail next to the soccer fields for an Extended Learning Program project call " Minnow Tank". Wanting to have work out equipment right next to the concrete trail. PWD Brett advised that he has been looking for this type of equipment and is happy to help in any way he can to get this done. Tim Long advised that him and Jonas Zimmerman -parks director, were very impressed with the Students from CCA. Bartels motioned to approve letter of support from council; seconded by Ryan. All ayes, motion carries Motion Upton to approve Ordinance 2015- 368 Water Ordinance Amendment -3rd Reading; seconded by Ryan. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries Motion Kahler to approve Ordinance 2015- 369 Day Care Ordinance Amendment -2nd Reading; seconded by Upton. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries Kahler Motion to approve Ordinance 2015- 370 Approving Re -Zoning for Willow Ridge PT 1 Lots 1, 3 & 4 and Part 3 Lot 2- 2nd Reading; seconded by Havens. Roll Call: Bartels, Havens, Kahler, Ryan. Nays: Upton. Aye votes 4 — 1 to approve, motion carries. Discussion: Mike Ryan asked Peggy Upton if she had her questions or concerns answered since last meeting. Upton explained her reasoning as to why she voted nay last meeting and continues the nay vote due to her not wanting to have too many multi -family developments coming to Tiffin as there is currently being submitted. Her request is to have more affordable single family homes instead of multi -family homes to prevent the transient residents and potentially increasing the amount of rental units. Jesse Allen( Developer of Willow Ridge) - Advised they did a survey about a balance of percentage of multi -family vs single family homes in Tiffin. Currently the percentages are as follows 71% single family homes to 29% multi -family which Tiffin has 20% less multi -family homes than the national average. Tim Long- advised of objection letter submitted in the packet received from Motion Ryan to approve Ordinance 2015- 371 Approving Re -Zoning for Tiffin East Lot 30 -2nd Reading; seconded by Kahler. Roll Call: Bartels, Havens, Kahler, Ryan. Nays: Upton. Votes 4 — 1 to approve, motion carries New Business Ryan motioned to approve Resolution 2015- 029 Approving Pay Estimate # 2 to Cornerstone Excavating for the 2014 Water & Sewer Extension Project DIV II ( CCA School) in the amount of $ 152, 402. 09; seconded by Upton. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries Upton requested a background as to why it is needed. Ben Carhoff advised the CCA School requested this to be done. Due to them not wanting their contractors to have to move their storage/ office trailers. Mayor wanted to ask about them having them pay 100% of change order cost reimbursed to the City instead of the 2/ 3 school 1/ 3 city cost like was agreed upon. Council is more than willing to cooperate with the school but feel that this extra cost is not reasonable. Brett Mehmen- advise not aware of them using city water, and did not provide them with a meter. Upton motioned to amended Resolution 2015- 030 Approving Change Order # 1for the 2014 Water & Sewer Extension Project DIV II CCA School) in the amount of $65, 996. 10 contingent upon coming to a payment agreement between the City of Tiffin and CCA school district for payment of requested change order and council appointed the committee of Mayor, City Manager, Engineer, Attorney, and Public Works Directors; seconded by Ryan. Ryan motion to approve amended resolution; seconded by Havens. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries Ryan motioned to approve Resolution 2015- 031 Setting Date for Public Hearing on April 8 1 2015 at Tiffin City Hall Council Chambers at 7: 00 p. m. for Urban Renewal Plan Amendment; seconded by Bartels. Tiffin City Hall and 7: 00 PM- ryans motion included. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries.