City Council Work Session & Regular Meeting - 03/25/2015

Ordinance 2015. 373 Changing the Utility deposit from $ 150 to $75 - 1St Reading- Motion to approve Ordinance 2015- 373 Changing the Utility deposit from $ 150 to $ 75 - 1St Reading by: Ryan. Seconded by: Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Ordinance 2015. 374 Approving Tiffin Heights PAD Lot 109- The Boulders Motion to adjourn to next meeting Ordinance 2015- 374 Approving Tiffin Heights PAD Lot 109- The Boulders by: Ryan Seconded by: Havens. All ayes, motion carried Resolution 2015- 037 Approving Change Order # 1 from Rathje Construction for the Ireland Avenue Project in the Amount of $40,890. 91- Discussion: Ryan gave background for those who were not here during work session when this was discussed. Doug Frederick advised of the preconstruction meeting and advised this was not discussed and feels that should not be paid by city or engineers, per the DOT. Motion to adjourn until next meeting Resolution 2015- 037 Approving Change Order # 1 from Rathje Construction for the Ireland Avenue Project in the Amount of $40, 890. 91 by: Upton. Seconded by: Kahler; all ayes, motion carried. Jay with HFC advised of Alliant Energy wanting the city to pay for the underground lines. Jay advised this is just a heads up and will be discussed in a future council meeting. Resolution 2015- 038 Adopting the Annual Budget for the Fiscal Year Ending June 30, 2016 Motion Upton to amend the Resolution and correct to the right to : TITLE both paragraphs in resolution. Seconded by Bartels. All ayes, motion carried. Motion to approve amended Resolution 2015- 038 Adopting the Annual Budget for the Fiscal Year Ending June 30, 2016 by: Kahler. Seconded by: Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Resolution 2015. 039 Approving Change Order # 1 from WRH, Inc for the 2014 Water and Sewer Extension Project CCA Schools) Div III in the amount of $- 1564. 00.- Motion to approve Resolution 2015- 039 Approving Change Order # 1 from WRH, Inc for the 2014 Water and Sewer Extension Project ( CCA Schools) Div III in the amount of $- 1564. 00 by: Ryan Seconded by: Upton. Ben Carhoff discussed the reasoning for the change order and the reduction of cost. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Resolution 2015- 040 Approving CCA Sidewalk Agreement Motion to approve with the best possible exhibit attached to Resolution 2015- 040 Approving CCA Sidewalk Agreement by: Ryan. Seconded by: Kahler. Bob Michael -Attorney advise will be changing the map for the agreement. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Clear Creek Amana 2015 Post Prom- Upton motion to approve the $ 100 donation to CCA post prom; seconded by Ryan. All ayes, motion carried. Public Hearing for Planning & Zoning Opening for a Male or Female- City Staff received direction as to which process is needed to fill the current opening for the Planning and Zoning Board. Staff will have P& Z recommend the appointment to council and have a council appoint. Closed Session - Iowa Code 20. 17( 3) and Iowa Code 21. 5( c) Discussion and possible action regarding collective bargaining unit Motioned to go into closed session by: Bartels Seconded by: Ryan All ayes, motion carried. Entered closed session at: 7: 48 PM Motion to go back into open session by: Upton Seconded by: Ryan All ayes, motion carried Entered open session at: 8: 21 PM Adjournment