Minutes-5/2/2017

City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/ Time: May 2, 2017— 7: 00 PM Web Page: www. tiffin- iowa. org Posted: April 28, 2017 ( website& front entry of City Hall) Mayor: Steven Berner City Administrator/ Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart- Frederick Council At Large: Peggy Upton Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session May 2, 2017 at 6: 03 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton arrived 6: 08 PM, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/ Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/ Agenda Approval Motion to approve the agenda by Havens. Second by Bartels. All ayes, motion carried. C. Discussion of Additional Users for Actian PSOL Software for Citv Hall Upton arrived at 6: 08 PM. D. Discussion of Interactive Voice Response Interface Software for Paving Utility Bills over the Phone Doug Discussed items C & D regarding the Summit software expansion and potential implementation of automated phone payments. E. Discussion of Phasing Costs for Original Town Urbanization Proiect Council discussed the idea of concrete, asphalt or seal coat roads and the cost difference vs maintenance. The curb and gutter, sidewalks and driveways will be concrete. Council also discussed the inconvenience of each. With concrete streets the residents could be out of their homes for 5+ days depending on weather whereas asphalt could be driven on the same day and would only allow for a one day of displacement for the driveways. F. Discussion of City' s Municipal Code Violation Letter Council discussed the wording of the nuisance letter and recommended only citing the code chapter in violation instead of including the wording. Building official recommends legal provides input regarding what is necessary in the letter to move forward with municipal infractions. G. Discussion of Trail Phase 5— View Video of Trail Doug played a video of the Trail Phase 5 that Metro Pavers did showing all the ponding water areas after the rain. Video shows standing water on more than half of the trail. City Council Agenda Page 1 of 7