Minutes-6/4/2019

City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/ Time: June 4, 2019— 7: 00 PM Web Page: www. tiffin- iowa. org Posted: May 31, 2019 ( website& front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael/ Crystal Raiber Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart- Frederick Council At Large: Peggy Upton Work Session— 6: 00 PM A. Roll Call The City of Tiffin City Council held a work session Tuesday, June 4, 2019 at the City Hall Council Chambers. Mayor Berner called the meeting to order at 6: 01 PM. Upon roll being called the following members were present: Jim Bartels, Al Havens, Eric Schnedler, Peggy Upton, Mike Ryan ( Arrived at 6: 02 PM). Others present City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff and others. B. Agenda Additions/ Agenda Approval Motion to approve the agenda by Bartels. Second by Schnedler. All ayes, motion carried. C. Discussion of Conquer the Creek Special Events Application— Jason Wilkerson Discussion: Jason Wilkerson, Event Coordinator presented to Council the plan for Conquer the Creek— Special Event Application. Jason presented the background of the legwork he has done to line up companies, groups and volunteers to help run this event. Presented the map of the event path and outlined the location for vendors, DJ Stage & Beer Tent, Food Trucks and youth obstacles. Council discussion on having two large events ( Creek Fest) held on the same date, due to the limited parking caused by the construction of the round-about, poses a concern. D. Discussion and Review of Meeting Management Software Discussion: City Clerk Ashley Platz, received quotes from two Meeting Management Software Companies. This software will allow City Staff, Council and residents to have real time updates to Agendas, Meeting Packets, minutes and any last-minute changes to packet items will be available in an easy to use web portal linked to our City' s website. E. Questions from Council Members re2ardin2 items on the Regular City Council Agenda Tiffun Creek Fest— Special Event— Tara Scranton & Jennifer Oswagen, presented to Council the plan for Tiffun Creek Fest— benefiting Servolution. August 24, 2019 is the date they have chosen. Activities: Fishing Derby at Ponds Court at 10: 30- 1: OOPM, Parade 1- 2PM, Memory 5K Run ( Color Run) 3- 5 PM, Park Open 5: 9: 30 ( Slip & Slide, Dunk Tanks, Bingo, Fireworks, Bouncy House). Tug of War Contest& Bag Games ( No tournament). F. Other Business G. Adiournment Motion to adjourn by Schnedler. Second by Ryan. All ayes, work session adjourned at 6: 59 PM