Discussion and Review of Tiffin Municipal Code Revisions – Preparation for Setting the Public Hearing — Tiffin City Code - DRAFT

CHAPTER 18 CITY CLERK The Clerk is hereby directed to post promptly such ordinances, notices or other proceedings and to leave them so posted for not less than 10 days after the first date of posting. Unauthorized removal of the posted matter prior to the completion of the 10 days shall not affect the validity of said ordinance, notice or other proceedings. The Clerk shall note the first date of such posting on the official copy of such notice, proceedings, or the ordinance and in the official ordinance book immediately following the ordinance. 18.06 AUTHENTICATION. The Clerk shall authenticate all measures except motions with the Clerk’s signature, certifying the time and manner of publication when required. (Code of Iowa, Sec. 380.7(4)) 18.07 CERTIFICATION. The Clerk shall certify all measures establishing any zoning district, building lines, or fire limits and a plat showing the district, lines, or limits to the recorder of the County containing the affected parts of the City. (Code of Iowa, Sec. 380.11) 18.08 RECORDS. The Clerk shall maintain the specified City records in the following manner: 1. Ordinances and Codes. Maintain copies of all effective City ordinances and codes for public use. (Code of Iowa, Sec. 380.7(5)) 2. Custody. Have custody and be responsible for the safekeeping of all writings or documents in which the City is a party in interest unless otherwise specifically directed by law or ordinance. (Code of Iowa, Sec. 372.13(4)) 3. Maintenance. Maintain all City records and documents (or accurate reproductions) for at least five years except that ordinances, resolutions, Council proceedings, records, and documents (or accurate reproductions) relating to the issuance, cancellation, transfer, redemption, or replacement of public bonds or obligations shall be kept for at least 11 years following the final maturity of the bonds or obligations. Ordinances, resolutions, Council proceedings, records, and documents (or accurate reproductions) relating to real property transactions shall be maintained permanently. (Code of Iowa, Sec. 372.13(3 and 5)) 4. Provide Copy. Furnish upon request to any municipal officer a copy of any record, paper, or public document under the Clerk’s control when it may be necessary to such officer in the discharge of such officer’s duty; furnish a copy to any citizen when requested upon payment of the fee set by Council resolution; under the direction of the Mayor or other authorized officer, affix the seal of the City to those public documents or instruments that by this Code are required to be attested by the affixing of the seal. (Code of Iowa, Sec. 372.13(4 and 5) and 380.7(5)) 5. Filing of Communications. Keep and file all communications and petitions directed to the Council or to the City generally. The Clerk shall endorse thereon the action of the Council taken upon matters considered in such communications and petitions. (Code of Iowa, Sec. 372.13(4)) CODE OF ORDINANCES, TIFFIN, IOWA - 140 -