Resolution 2025-093 – A Resolution Designating the Title VI/ADA Coordinator and Establishing Responsibilities and Procedures

RESOLUTION NO. 2025-093 A RESOLUTION DESIGNATING THE TITLE VI/ADA COORDINATOR AND ESTABLISHING RESPONSIBILITIES AND PROCEDURES WHEREAS, the City of Tiffin (“City”) receives federal financial assistance and must comply with Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin in programs or activities receiving federal assistance; and, WHEREAS, as a public entity, the City must also comply with Title II of the Americans with Disabilities Act (ADA), which prohibits disability discrimination by state and local governments, and requires the designation of an ADA Coordinator for entities of sufficient size and scope to ensure compliance and assist the public; and, WHEREAS, the City desires to formally designate a Title VI/ADA Coordinator and to establish clear duties, procedures, and timelines for receiving, investigating, and resolving complaints and requests, as well as for public communication and staff training; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tiffin, Iowa: Section 1. Designation The City hereby designates the Tiffin City Administrator as the Title VI/ADA Coordinator (“Coordinator”). The Coordinator’s business address shall be Tiffin City Hall, 300 Railroad Street, Tiffin, IA, 52340, telephone 319-545,2572, and email [email protected]. Section 2. Scope of Responsibilities The Coordinator shall have the following responsibilities on behalf of the City: 1. Compliance Management o Oversee City-wide compliance with Title VI and ADA Title II requirements, including policies, procedures, and documentation. o Advise departments on nondiscrimination obligations tied to federal/state funding and public services. 2. Public Access & Requests o Serve as the point of contact for reasonable accommodation requests (ADA) and language access/LEP assistance (Title VI). o Coordinate auxiliary aids/services (e.g., interpreters, accessible formats) and arrange translation/interpretation for LEP individuals when needed. 3. Complaint Intake & Investigation o Receive, log, and investigate complaints of discrimination or denial of access under Title VI/ADA. o Maintain confidentiality to the extent permitted by law; issue findings and recommended corrective actions; and provide written responses within established timelines (see Section 4). 4. Training & Staff Guidance o Develop and deliver annual training to employees and volunteers on nondiscrimination, accessibility, reasonable accommodation, and language access. o Provide department-specific guidance, checklists, and templates.