Resolutions-2025-093

5. Community Engagement & Posting o Publish notice of nondiscrimination, Coordinator contact information, complaint procedures, and accommodation process on the City website, at City Hail, and at staffed public facilities. o Ensure notices include instructions for requesting meeting agendas/ accommodations or language assistance. 6. Monitoring & Reporting oMaintain records of requests, complaints, resolutions, and training sessions, o Prepare periodic compliance reports for the City Administrator and City Council, and complete required reports to external agencies when applicable. Section 3. Department Cooperation All departments shall cooperate with the Coordinator, promptly provide records and information necessary to carry out responsibilities, and implement corrective actions identified through investigations or audits. Section 4. Procedures & Timelines A. Intake: The City will accept complaints or requests in person, by phone, email, mail, or through the City website. B. Acknowledgement: The Coordinator will acknowledge receipt within five ( 5)business days. Response: The Coordinator will complete an initial investigation and C. Investigation/ issue a written response within thirty (30) calendar days, or notify the complainant if additional time is needed. D. Appeal: Complainants may request Council or City Administrator review within fifteen 15) calendar days of the determination. E. Recordkeeping: Records will be retained consistent with City policy and applicable law. Section 5. Interim & Alternate Coordinator If the designated Coordinator is unavailable, the Tiffin Assistant City Administrator shall serve as Interim Coordinator to ensure continuity. Section 6. Effective Date & Implementation A. This Resolution shall take effect immediately upon passage. B. Within 30 days, the Coordinator shall: 1. Publish s Notice of Nondiscrimination, complaint forms, and the City' accommodation request forms on the City website and at public counters. 2, Provide a staff training schedule and distribute a quick -reference guide for departments. 3. Ensure meeting notices include accessibility and language access instructions. Section 7. Severability If any provision of this Resolution is held invalid, such invalidity shall not affect other provisions which can be given effect without the invalid provision. On the 16th day of December, 2025, at a regular meeting of the Tiffin City Council, Tiffin, Iowa, Councilperson Havens introduced RESOLUTION NO, 2025- 093,A RESOLUTION DESIGNATING THE TITLE VI/ ADA COORDINATOR AND ESTABLISHING