Resolutions-2013-027

City of Tiffin Resolution 2013- 027 A RESOLUTION DELEGATING RESPONSIBILITY TO CITY CLERK/ ADMINISTRATOR TO IMPLEMENT THE REQUIREMENTS OF CHAPTER 22, IOWA' S PUBLIC RECORDS STATUTE, AND ADOPTING RULES REGARDING PUBLIC RECORDS REQUESTS WHEREAS, Iowa Code §22. 1( 2) provides that each governmental body shall delegate to particular officials and employees the responsibility for implementing the requirements of Chapter 22 and that the governmental body shall publicly announce the particular officials or employees to whom responsibility to implement the requirements of Chapter 22 has been delegated; WHEREAS, Iowa Code § 22. 1( 2) defines public records as " all records, documents, tape, or other information stored or preserved in any medium, or belonging" to the City of Tiffin; WHEREAS, Iowa Code § 22. 3 provides that all expenses of the examination and copying shall be paid by the person desiring to examine or copy. The lawful custodian may charge a, reasonable fee for the services of the lawful custodian or the custodian' s authorized designee in supervising the examination and copying of the records. WHEREAS, Iowa Code § 22. 3 allows the custodian of the records to adopt and enforce reasonable rules to keep documents from being damaged and/ or disorganized; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TIFFIN, IOWA: The City Clerk/ Administrator is hereby delegated with the responsibility for implementing. the requirements of Chapter 22, and shall be the custodian; Public records may only be retrieved during office hours of the custodian; The Custodian shall respond to the Public records request within a reasonable amount of time from the date the request is received by the Custodian; No person may without written permission of the Custodian search or remove any record from the City of Tiffin' s files; Confidential records must be handled in accordance with Iowa Code § 22. 7; Fees may include the following: Reproduction. The charge for copies of records and documents shall be as follows: C:\ Users\ DeputyClerk\ Documents\ City Meetings\ City Council Agendas and Minutes\ 2013 CITY COUNCIL\ March\ 031313\ 2013- 027 Resolution naming Custodian for Public Records. docx