Discussion and Consideration of Approval of State Revolving Fund (SRF) Reimbursement Request #4 – Water Treatment Facility Upgrade Project – Motion to Approve — K.3

AGENDA ITEM # K-3 AGENDA INFORMATION TIFFIN CITY COUNCIL COMMUNICATION DATE: May 1, 2026 AGENDA ITEM: Discussion and Consideration of Approval of State Revolving Fund (SRF) Reimbursement Request #4 – Water Treatment Facility Upgrade Project ACTION: Motion Background The City of Tiffin is utilizing financing through the Iowa State Revolving Fund (SRF) to fund the Water Treatment Facility Upgrade project. Under SRF requirements, eligible project expenses must be paid by the City and then submitted to SRF for reimbursement. Engineering and construction administration services are provided by MSA Professional Services under an approved professional services agreement for bidding support and construction-related services (CRS). SRF Reimbursement Request #4 covers eligible engineering and construction administration costs associated with the Water Treatment Facility Upgrade project. These costs have been incurred, reviewed, and are eligible for reimbursement under the City’s SRF funding agreement. SRF Reimbursement Request #4 includes costs billed by MSA Professional Services for work performed during the invoice period of March 8, 2026 through April 4, 2026, including: • Construction administration activities • Resident project representative (RPR) services • Ongoing project oversight and coordination All costs have been reviewed by staff and are consistent with the approved scope of services and SRF eligibility requirements. Staff has reviewed the invoice and confirmed that the expenses are eligible for SRF reimbursement and align with the professional services agreement and project funding plan. Approval of this reimbursement request will allow the City to recover eligible project costs in a timely manner. Staff Recommendation Staff recommends approval of SRF Reimbursement Request #4 in the amount of $1,210,696.33 and authorization for staff to submit the reimbursement request to the Iowa State Revolving Fund. ATTACHMENTS: Reimbursement Request 1