Resolution No. 2026-030 – A Resolution to Update the Petty Cash/Change Fund and Policies on Use Thereof — I.3

8. Petty cash that is advanced for approved purchases must have a receipt for purchase and any change returned to the petty cash fund by the custodian and signed by the custodian. 9. Cash Handling/Change Policy: A. Cash payment received at City Hall shall be applied in full to the customer’s account B. The City shall not provide coin change for cash transactions. C. Any overpayment shall be credited to the customer’s account D. Residents are encouraged to provide exact change to utilize alternative payment methods. 10. The custodian shall ensure that the following represents the authorized petty cash amount: a. Cash on Hand b. Cash disbursements represented by receipts c. Cash income represented by income register form. 11. Receipts shall be deposited to the depository bank account intact monthly leaving the fund constant. Fines & Penalties: Any employee or elected official who ensures unauthorized costs shall be held personally liable for all said costs. On the 5th day of May, 2026, at a regular meeting of the Tiffin City Council, Tiffin, Iowa, Councilperson _____ introduced RESOLUTION NO. 2026-030, A RESOLUTION TO UPDATE THE PETTY CASH/CHANGE FUND AND POLICIES ON USE THEREOF and made a motion for approval. Motion seconded by Councilperson _____. Ayes: Nays: Absent: Whereupon ___ Council members were present and voted approval and Mayor Kasparek declared that the RESOLUTION NO. 2026-030, A RESOLUTION TO UPDATE THE PETTY CASH/CHANGE FUND AND POLICIES ON USE THEREOF to be adopted and signified his approval of the same by affixing his signature thereto. Passed by the City Council on the 5th day of May 2026. _________________________________ Tim Kasparek, Mayor ATTEST: ___________________________ Abigail Hora, City Clerk