Minutes-04/04/2007

Mike Hart had mentioned in report to the city council that Mark Portwood of DeerView Estates would like to move the basket ball court from its current planned location to one immediately west of Deer Run and north of the intersection of Highway 6. Colvin said this request has not been received from Portwood, but she was concerned that the basketball court in this location would be a very close fit. If allowed in this location, it appeared that the court would need a fencing including a gate to provide safety. Colvin did not see where parking could be provided in this location. The approved location does not include parking by the developer, but it does include space for future location of parking. Jack of Hart Frederick said that Mike Hart has does nothing on this. The retention area of this space does appear to be collecting water. The Planning and Zoning has requested the development guidelines from the Villages. City Engineer Mike Hart has received this request for information for the Villages Subdivision. Hart Frederick Consultants has submitted the Villages L.C. Subdivision request, and this information has not been submitted with application, city awaits this information and review by City Engineer. Information on cluster boxes received from the Tiffin Postmaster who indicates that individual mail boxes will no longer be approved within the city for mail delivery. Information includes a copy of the ordinance used by the City of Altoona. Bartels said mail boxes have not been allowed by the Post Office for many years. Jack of Hart Frederick said the city might want to set ordinances for new future subdivisions and have the city pay for cluster boxes in the current existing subdivisions. Postmaster says that area of a cluster delivery is determined by the Post Office. The cluster box is paid for by person or party desiring delivery. The Post Office maintains three keys, with fee for replacement of missing keys. Cluster boxes improve appearance and improve snow removal for the city. Jack of Hart Frederick said the city might want to set ordinance to provide for cluster boxes in new subdivision, and have the city pay for cluster boxes in the current existing subdivisions. Discussion that people living in Tiffin were already being denied rural box delivery, and maybe being denied boxes also. Schmidt said that he thought that mail delivery should be between the mail customer patron and the post office. The city should not be any part of that service or any part of providing that service, and recommend same to council. Members discussed PAD zoning under the current ordinance. Schmidt thought a PAD was sometimes a beneficial tool for providing comprehensive and cohesive and consistent care of an area. But, Schmidt also thought the new ordinance provides way to many loopholes for a new developer to get through without the members being able to notice them until later. The ordinance PAD places too much review burden on PZ members. Berner agreed that he felt that the PAD needed to be tightened up. Berner thought there were times when the city might want to cooperate with a developer to make a unique situation work. Colvin did not think the PAD should be an excuse to allow substandard streets and spacing in the city. Fire Chief Morgan agreed that it would be good if eave spouts were further than six feet apart. Colvin said she found difficulty finding the fire hydrants when some are shown on the site plan and others are shown on