Minutes-08/06/2008 (2)

Subject to Approval) City of Tiffin Joint Planning & Zoning, Commission and City Council Meeting August 6, 2008 Tiffin Fire Department Meeting Room Mayor Royce Phillips called joint Planning and Zoning Commission and City Council meeting. to order at 6: 39pm. Roll call, of member present, Planning And Zoning Commission members present: Steve Berner, Shawna Colvin, and Jim Schmidt, absent Melvin Reeve and Stephanie Surine. City council members present: Chris Ball, Mark Petersen, and John Wright,' absent Jim Bartels and Mike Gericke. Motion Wright seconded by Petersen to approve Agenda as printed with allowance for change under old business when Darryl Dodd, Website volunteer became available for demonstration. All following actions approved by all ayes unless so indicated otherwise. Motion Colvin seconded by Schmidt to approve Planning and Zoning minutes from July 2, 2008 meeting with the exception to clarify the sentence referring to dirt and concrete dumpsites on undeveloped building sites withiwa subdivision. Old Business: Mayor Phillip's explained to members the reasoning for holding joint meeting, so both Commission members and Council members• could review and discuss progress oh the updating of the Future Land, Use Plan. Maps with latest updates were available for review. Discussion followed on appropriateness of planned areas and future infrastructure development. < Questions were raised and discussion followed on need for future cemetery er° development. Suggestions made, to investigate further for future cemetery needs. Planning and Zoning members recommended the accompanying text be updated. to further define the changes to the previous Land Use Plan. Commission recommended contact with Eastern Iowa Council of Governments to assist with updates. Mayor Phillips explained to Commission and City Council the process involved in approving recommended changes to Future Land Use Plan, which involves amending the current. 2007 Zoning Ordinance. Motion by Petersen seconded by Ball to approve P& Z recommendations • with appropriate changes to accompanying text and to place on August 13, 2008 regular City Council meeting Agenda to begin process, involving amendment to 2007 Zoning Ordinance. Discussion followed on Villages Covenant Agreement and Design Standards. Suggestions made to require uniformity of building appearances, lighting, and' sidewalks within subdivision. Documentation reviewed by members for conformity, of' subdivision design standards to fit City of Tiffin Design Standards. Members discussed terms of developers agreement which already requires all building sites to be presented for approval prior to issuance of building permit to ensure conformity. Members felt no formal approval was necessary on Villages Covenant' Agreement and Design Standards. Discussion followed, on proposed Deer View Basketball Court and Park. Members discussed need for a full size court versus smaller court Members will further discuss Mark Portwood' s proposed changes for Park area when developer submits to Planning& Zoning Commission and City Council. Discussion held by members on future Park development in Woodfield Ridge. Members feel current proposed park area not suitable for' Park development. Members discussed alternative solutions to obtain adequate park development within Woodfield Ridge. Question raised on public access sidewalks on western side of development and placement of trees along Roberts Ferry Rd. Final plat and developer' s agreement on Woodfield Ridge will need to be further reviewed. 1