Minutes-01/13/2010

improvements made to land and area maintained by Little Clippers Child Development Center. City Council members agreed that if easement was not approved that City would be required to maintain area at city costs. The approval is also contingent that easement would be null and void in event that adjoining property was no longer used as a day care. Planning and Zoning Commission made a recommendation to approve easement. Council person Petersen stated that he was against approving the easement. Ayes: Ball, Bartels and Gericke. Nays: Petersen. Absent: Weipert. Motion made by Gericke and seconded by Bartels to approve changes by Woodfield Ridge Estates to eliminate the barrier fence shown on final plat separating Planned Area Development from other areas of Woodfield Ridge development. Planning and Zoning commission made a recommendation for approval to eliminate barrier fen_ce. Attorney Greenleaf requested to proceed with implementing change. Old Business: Motion made by Ball and seconded by Gericke to table discussion on adopting Codification of Ordinances to February 2010 regular City Council meeting. Attorney Greenleaf has not finalized requested changes. Attorney Greenleaf will forward updated changes to Codifications of Ordinances to Council members. Engineer Hart and Attorney Greenleaf reported on meeting held with Insurance Company representatives on resolving claim filed by City in 2009 on water well pump damage. No action taken on Woodfield Ridge sidewalk and easement between Cherry Ln and Oakdale Blvd Attorney still working on details. Resolution 2010- 01 Approving 2008- 2009 Annual Financial Report motion made by Gericke and seconded by Bartels to read by title only and approval. Ayes: Ball, Bartels, Gericke, and Petersen. Absent: Weipert. Projects: Hwy 6 Widening Project' s request for payment from Iowa Department of Transportation submitted by Engineer Office. As- built drawings in final stage for submittal. 2009 Ireland Ave Water and Sanitary Sewer Extension Project working on punch list items. City still needs easements for project. 2009 Sanitary Sewer Park Extension not finalized due to adverse weather. Copies of Villages recorded Developers Agreement and Easements received at meeting from Attorney. Acceptance of Villages improvements not finalized. Kum & Go reported that still on schedule with construction. Requests for alcohol and cigarette permits to be presented at regular City Council February 2010 meeting. April 2010 opening anticipated. Attorney and Engineer reminded City council members that TIF amendment for Bridal Boutique and Banguet and Reception Facility not finalized. Bella Sala reported that construction on schedule. 2008 Water Main Extension Phase Two not finalized and easements still needed by city. Phase Three Trails will be completed in spring 2010. Motion made by Gericke and seconded by Petersen for approval for pay estimate to City Wide Construction for$ 74, 262. 73. Reimbursement for 80% applied for from Iowa Department of Transportation. Engineer Frederick reminded Council members that signed easement with landowner still needed before design plans could be submitted to Iowa Department of Transportation for Spring 2010 on Trails Phase Four letting. Council members asked Attorney Greenleaf to check with landowner. Engineer Frederick reported to Council members that NEPA Clearance— Categorical Exclusion for Ireland Avenue Extension had been approved from Iowa Department of Transportation, which allows city to proceed to accepting and approving design plan. Ireland Avenue Extension conceptual designs presented to Council members by Engineers. Engineers also presented conceptual design plans for Roberts Ferry Rd improvements. Discussion held by Council members on design plans on both projects. Motion made by Petersen and seconded by Gericke to set Public Hearing for citizen input on both projects. Public Hearing set for February 9, 2010 at the Springmeir Library. Council members asked that plans to be displayed for the public at Solon State Bank upon their approval prior to the Public Hearing. Motion made by Gericke and seconded by Ball to approve Attorney and Engineer to contact Iowa Department of Transportation to apply for funding assistance for Roberts Ferry Rd Improvements. Reports: Mayor Phillips reported that the Tiffin Community Fund had received a$ 2500 Grant from the Community Foundation of Johnson County toward the Picnic Shelter Fund Raising Project for Tiffin City Park. No new. information available from TiffinFest Committee. Mayor Phillips complimented Council person Ball and his judging committee for the creative categories for the Holiday Decorating Contest. Appreciation was extended to all of the residents who worked to put together the displays. No new information was received from the City Council members who are appointed to represent the City of Tiffin on the Springmier Library Board. Attorney Greenleaf reported that depositions will be taken on January 29, 2010 regarding the LDR Lawsuit. Engineer Hart reported his findings on equipment to increase water pressure on existing water tower and will continue to obtain additional information to present to City Council. Motion made by Bartels and seconded by Gericke to approve Mayor. Phillips to apply for financing for 2010 Watermain Extension Project under 1- 80. Hart explained to Council members steps required to secure financing for project. City Clerk reported that US Census Bureau was testing for workers to conduct 2010 Census in Tiffin. Council members were reminded of Fire and Responders Soup Supper on Saturday January 23, 2010.