Minutes-02/10/2010

Motion by Bartels and seconded by Ball to approve sidewalk crossing for Stephans St and Hwy 6 at cost of$ 4, 500 to be added to 2010 Street Repair Project. Motion by Bartels and seconded by Weipert to approve sidewalk improvements north side of Lilac St and Potter St. for approximately$ 600 also be added to 2010 Street Repairs Project. Landowner to parcel of land on Trails Phase Four was present and said they were not in favor of granting easement on timber land for Trail but would consider selling parcel to city for trail. City Attorney Greenleaf asked to check on Fair Market Value for land and report back to City Council. Motion by Bartels and seconded by Ball to approve Mayor Phillips to begin process to purchase land from landowner. Discussion held on any modifications to Code of Ordinances prior to approval of Ordinance 2010- 300 Adoption' of Code of Ordinances of City of Tiffin, Iowa. Motion by Ball and seconded by Weipert to set Public. Hearing for Codification of Ordinances for regular City Council meeting March 10, 2010. Motion by Bartels and seconded by Petersen to read Ordinance 2010- 300 by title only. Motion by Ball and seconded by Bartels to introduce and approve first reading of Ordinance 2010- 300 Adoption of Code of Ordinances of City of Tiffin, Iowa. Ayes: Ball, Bartels, Petersen and Weipert. Absent: Gericke. Four members having voted for approval, Mayor Phillips declared motion carried and places second reading and approval of Ordinance 2010- 300 on regular meeting for March 10, 2010. Reported that further discussion of Concrete Washout Stations in developments is progressing and signage for Concrete Stations will be obtained. Mayor Phillips reported to Council members on progress with North Liberty on future annexation moratorium. To set date for Public Hearing for agreement will be placed on future Council meeting. Reported that it appears that postal addresses for emergency dispatching along Hwy 6 east, Jasper Avenue, and 340th St will not be changed at this time. Engineer Frederick reported on progress of finagling out Hwy 6 Widening Project. As- Builts now completed and waiting on Iowa Dept of Transporation for reimbursements and final inspections. Motion by Bartels and seconded by Ball to approve pay estimate# 3 for Dave Schmitt Construction for amount of$ 22,648. 95 and motion by Bartels and seconded by Petersen to approve change order# 1 for$ 4681. 63 for 2009 Ireland Avenue Water and Sanitary Sewer Extensions. Mayor Phillips reported that High Development has been marketing Villages Development for additional commercial sites. Kum and Go Store and Subway Sandwich Shop reporting to be on schedule for possible April 2010 opening. Attorney Greenleaf working on obtaining land conveyance and final easements for LMR Development. Reimbursement request from Iowa Department of Transportation expected for Trails Phase Three work completed. Motion by Petersen and seconded by Weipert for Public Hearing scheduled for February 9, 2010 postponed due to weather conditions and school building closing. Public Hearing for Ireland Avenue Extension re- scheduled for February 22, 2010 at Springmier Library, and Public Hearing for Roberts Ferry Rd Improvements re- scheduled for March 22, 2010 at Middle School Lunchroom. Discussion held on 2010 Water Main Extension Under 1- 80. Engineers for City applying for I- Jobs funds to finance project. Mayor Phillips asked Council members to tour site and continue planning process for Recreation/ Municipal Building. Reported that additional residents have volunteered for TiffinFest Committee and Committee has scheduled new entertainment events and are finalizing details to release to public soon and next planning meeting is March 8, 2010. Easter Egg Hunt scheduled for Saturday, April 3, 2010 at Soccer Fields. Life Pointe Church has offered assistance with event. Motion by Bartels and seconded by Petersen to start developing plan for expansion of Athletic Fields. Council members representing city on Springmier Library Board discussed ideas on improving access to Library. Public Works reported that installation of Radio Read meters continues and western developments of city nearly completed. Engineer and Public Works continue to research ideas to improve water pressure. Council person Petersen handed out examples of Employee Handbooks to Council members and asked members to review for possible adoption of manual. Council members discussed problems with homeowners neglecting sidewalk snow removal. Motion by Weipert and seconded by Ball to approve Mayor to conduct employee evaluations and present back to Council at February 24, 2010 Council Work Session. Motion by Bartels and seconded by Petersen to move to closed session to discuss possible litigation regarding lawsuit involving city with developer. Motion by Petersen and seconded by Weipert to move to open session. Attorney Greenleaf reported that Council discussed continuation of litigation regarding lawsuit involved with Braxton Nieman, LDR Development of Iowa City. Council person Ball wanted to address the issue of the continuation of the unsigned letters being circulated to various residents in the City of Tiffin. He invites the sender to identify themselves and address the issues with the City Council in a mature and professional manner. As many of the facts in the letters are false and contain incorrect statements. Motion made by Ball and seconded it by Petersen for adjournment at 9: 14pm. Submitted by: Ruth Demuth, City Clerk Attest to: Royce Phillips, Mayor j YrhAd