Minutes-03/24/2010

TIFFIN CITY COUNCIL SPECIAL MEETING MARCH 24, 2010 SPRINGMIER LIBRARY Mayor Royce Phillips called meeting to order at 6: 30 pm. Roll Call of members present Chris Ball, Jim Bartels, Mike Gericke Mark Petersen and Travis Weipert. Also present' City Clerk Ruth Demuth. Motion made by Gericke and seconded by Petersen to approve agenda for special meeting. All actions approved and carried unless so noted other. Motion made by Gericke and seconded by Bartels to open Public Hearing for FY 2010- 2011 Annual Budget. Discussion held on timelines that would allow for amending Budget after July 1, 2010. Motion made by Ball and seconded by Gericke to close Public Hearing on Fy 2010- 2011 Budget. Motion made by Gericke and seconded it by Bartels to approve FY 201- 2011 Budget Resolution 2010- 13. Five members present motion carried for approval of FY 2010- 2011 Budget. Motion made by Petersen and seconded by Weipert for adjournment at 6: 40pm. TIFFIN CITY COUNCIL WORK SESSION MARCH 24, 2010 SPRINGMIER LIBRARY Mayor Royce Phillips called meeting to order at 6: 41 pm. Roll Call of members present Chris Ball, Jim Bartels, Mike Gericke Mark Petersen and Travis Weipert. Also present City Clerk Ruth Demuth. Motion made by Gericke and seconded by Ball to approve Agenda as printed. New Business: Mayor Phillips reported to Council members of emergency road repairs on Roberts Ferry Rd. Suggested that Public Works will get estimates for emergency road repairs and approve at April 2010 regular City Council meeting. Estimates for electric work at City Park discussed. Additional information requested for April 14, 2010 meeting. Council members requested discussion with Fire Association for future budget funding. Reported that repeat offender regarding dogs running loose and defecating in neighbors was contacted again by City Attorney and request was made to have animals' licensed as required by City Ordinance 2008- 295. Discussion held website management. Suggested that colleges be contacted for assisting in developing additional content on website. Mayor Phillips asked Council members to consider approving membership with Iowa City Area Chamber of Commerce. Approval set for April 14, 2010 meeting. Discussion held on re-zoning request submitted by The Depot for re- zoning from residential to commercial. Re- zoning application presented to Planning and Zoning April 7, 2010 meeting. Discussion held on costs assessed to citizens and elected officials for copies and staff time to research requests. Suggested that all requests made by elected officials be made to Mayor as well as requests made for use of City Engineer and City Attorney. Trail Phase Four land acquisition discussed. Mayor Phillips will contact landowner to present offer for land. Discussion held on Ireland Avenue Extension request to re- visit plan design changes with CCA School board at April 21, 2010 School Board meeting. Council members reviewed suggestions and ideas presented at the Roberts Ferry Rd Improvements Public Hearing on Monday March 22, 2010. Mayor Phillips reviewed requests made by Insurance Carrier on improvements needed regarding Construction Contracts and Insurance coverage by any contractors doing work for the City. Council members reported that an agreement was reached with the City of Coralville to conduct street cleaning in Tiffin as weather and scheduling permits for spring 2010. Discussion held on survey of time management by Public Works. Mayor Phillips reported on personnel evaluation conducted with Asst Deputy Clerk. Formal approval of suggestions to be approved at April 14, 2010 meeting. Council person Petersen reported his findings on cell phone invoices. Discussion held and suggested that future discussion be incorporated into Employee Handbook. Discussion held on methods of developing Employee Handbook for the City. Suggested that additional versions be obtained for review. Motion by Gericke and seconded by Ball for adjournment at 8: 50pm. Submitted by: Ruth Demuth, City Clerk Attest to: '• ce Phillips,