Minutes-04/14/2010

Engineer Frederick reported that Iowa Dept of Transportation conducted final inspection of Hwy 6 Widening Project and approved reimbursement to the City. Motion made by Petersen and seconded by Gericke to approve final pay estimate# 4 to Dave Schmitt Construction in the amount of$ 25, 145. 19 for the 2009 Water and Sanitary Sewer along Ireland Avenue Project. Jlotion made by Gericke and seconded by Petersen to approve final pay estimate# 3 to Drew Cook and Sons in the - amount of$ 12, 591. 97 for the 2009 Sanitary Sewer Park Improvements. Kum and Go and the Subway Sandwich Shop report to be on schedule weather permitting and still anticipate a mid- May 2010 opening date. LMR Development still in process to complete conveyance of land to City and granting easements for utilities to site of Bella Sala Banquet Facility. Attorney will check on completion of documents. Engineer Frederick reported that final testing of 2008 Water Main Extension to be completed as weather permits. City Wide Construction in final stages of completing seeding and punch list items for Trails Phase Three Project. Iowa Dept of Transportation will forward final reimbursement to City. Engineer Fredrick working on final designs of Trails Phase Four upon land acquisition with landowner. Mayor and City Council members will attend Clear Creek Amana School Board meeting on April 21, 2010 to represent College St residents regarding design of Ireland Ave Extension Project. Roberts Ferry Rd moved to April 28, 2010 Work Session discussion. Iowa Finance Authority approved a planning and design loan for Water Main Extension under 1- 80 Project in the amount of$ 42, 000. Further discussion on Municipal Building moved to April 28, 2010 Work Session. No new progress reported on five year Capital Improvement Plan. Reports: Bob Sentman reported on fund raising efforts for the Tiffin Community Fund Picnic Shelter to be built in City Park. Mayor Philliips reported on progress of TiffinFest planning. Athletic Field improvements were reviewed and report given on reservations scheduled for ball fields. City Council members appointed to represent Library Board reported that the Library had received a grant for improvements. Attorney Greenleaf reported on current update of legal litigation involving the LDR lawsuit. Engineer Fredrick reported that City Engineer still obtaining additional information on Water Pressure equipment. Public Works Mehmen presented proposals for emergency road work for Roberts Ferry Rd from Shamrock Construction Company and LL Pelling Inc. Discussion held on proposals and time line to make repairs. Motion made by Petersen and seconded by Gericke to award repairs to LL Pelling upon recommendation from Public Works for an estimated cost of 11, 149. Public Works will addressdrainage concerns in area in need of repairs. Mayor pro- tern Petersen questioned the Mayor regarding the Money Market investments made by the City and questioned the employee handbook and it was suggested that these topics be placed on the Work Session for April 28, 2'010. Petersen also questioned decisions made by the Building Official, Ed Johnson regarding the Little Clippers Child Development Center. Attorney Greenleaf was asked to review procedures followed and determine if proper protocols were followed in the construction of the parking and landscaping at Little Clippers Child Development Center. Mayor Phillips approved Council person Bartels to proceed with checking on an appraiser to begin the process of land acquisitions for the Ireland Avenue Extension. Attorney Greenleaf reminded them the appraiser will need to be IDOT certified. Motion made by Gericke and seconded by Bartels for adjournment at 8: 55pm. Receipts 30, 636. 70 General Funds 2, 075. 63 Debt Services 157. 02 Library Funds 1, 096. 45 Employee Benefits 8, 470. 07 Road Use Tax Fund 17, 239. 10 TIF Funds 58, 115. 53 Utility Enterprise Funds 8. 763. 65 Local Option Tax Fund 126, 554. 15 Totals Expenditures 215. 00 Alfie Packers 5, 068. 58 Alliant Energy 770. 00 Banyan Data Systems