Minutes-11/03/2010

TIFFIN CITY COUNCIL SPECIAL MEETING Mayor Royce Phillips called meeting to order at 7: 20 pm. on Wednesday November 3, 2010 at the Springmier Library. toll Call of members present Chris Ball, Jim Bartels, Mark Petersen and Travis Weipert. Absent Mike Gericke. Also present Engineer Doug Frederick, Hart Frederick Consultants, Planning and Zoning Commission members Steve Berner, Melvin Reeve, and Stephanie Surine and City Clerk Ruth Demuth. Motion made by Petersen and seconded by Weipert to approve agenda for special meeting. All actions approved by all Ayes and carried unless so noted other. New Business: Motion by Council person Ball and seconded by Weipert to read by title only Resolution 2010- 52 Authorizing Agreement with la Dept of Transportation for Federal Aid Funds for Ireland Avenue Extension Project. Motion by Council person Jim Bartels for approval of Resolution 2010- 52 and seconded by Council person Travis Weipert. Ayes: Ball, Bartels, Petersen, and Weipert. Absent: Gericke. Motion by Council person Petersen and seconded by Ball to read Resolution 2010- 53 Authorizing Agreement with la Dept of Transportation for Federal Funds for Trail Phase Four. Motion by Council person Chris Ball and seconded by Council person Travis Weipert to approve Resolution 2010- 53. Ayes: Ball, Bartels, Petersen, and Weipert. Absent: Gericke. Old Business: Motion made by Council person Petersen and seconded by Council person Bartels to table approval of Resolution 2010- 54 Authorizing Entering Into An Agreement with Woodfield Ridge Part Three Developers Agreement. Discussion held on wording and revisions of Agreement from Previous Versions of Agreement. Council members desire additional time to review revisions and want placed on regular City Council meeting November 10, 2010. Motion made by Weipert and seconded by Petersen for adjournment at 7: 39pm. TIFFIN CITY COUNCIL WORK SESSION Mayor Royce Phillips called meeting to order at 7: 40 pm. on Wednesday November 3, 2010 at the Springmier Library. Roll Call of members present Chris Ball, Jim Bartels, Mark Petersen and Travis Weipert. Absent Mike Gericke. Also present Engineer Doug Frederick, Hart Frederick Consultants, Planning and Zoning Commission members Steve Berner, Melvin Reeve, and Stephanie Surine and City Clerk Ruth Demuth. lotion by Weipert and seconded. by Bartels for approval of Agenda as printed. Items of Discussion: Doug Frederick, presented information assembled on Hwy 6 accesses for any improvements to Hwy 6 per the Iowa Department of Transportation specifications. Inquiries were raised by public concerning raised medians, traffic signalization, stacking of traffic at intersection, traffic flow in and out of commercial business along Hwy 6 corridor. Suggested by IDOT to conduct traffic counts of traffic flow. Council members asked Engineer' s Office to set up traffic counts and report results back to Council members. Discussion held on letters received from MMS Engineering and Hall & Hall Engineering firms regarding the comments on the Ned and Ann Allen driveway. Council members asked that issue be placed on regular City Council November 10, 2010 for further discussion. Discussion held on resident's request for portable stop signs at Second St and Grant St before and after school hours. Council person Petersen reported that he had conversations with CCA Superintendent Schares regarding busing of elementary students in Tiffin for safety reasons. Council person Ball asked to reserve additional discussion on issue until a replyis received from Superintendent Schares. Engineer Frederick reported on continuing research on Water Tower issue. Council members have received copies of Engineer' s study on financing of project. Discussion held on City Council' s request for budget information from Tiffinfest Committee and suggested Mayor to meet with Tiffinfest committee members to outline accountability structure. Council members discussed possible date to tour High Development projects similar to Affordable Housing Project intended for Villages Development. Council members agreed to meet with High Development in Cedar Rapids on Saturday, November 20, 2010. Mayor Phillips reported that application for Federal TIGR Trail Grant submitted jointly with Coralville and Johnson County was denied. Engineer Frederick reported on progress of estimate for the Soccer Field Improvements. Council members asked Engineer to obtain an alternative drainage estimate that would still be in compliance with IA Department of Transportation specifications. Mayor Phillips suggested November Work Session be moved to Monday, November 22, 2010 and Council members agreed. Council members were asked to consider the future development of the water main under Interstate 80 and asked to research funding sources.