Minutes-11/10/2010

TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6: 30pm. Wednesday, November 10, 2010 at CCA Midle School Cafeteria. Roll Call of members present: Mikee Gericke, Mark Petersen, and Travis Weipert. p Absent: Chris Ball and James Bartels. Also present were Attorney Steve Greenleaf, Mike Hart, City Engineer and City Clerk Ruth Demuth: Motion by Council person Gericke, seconded by Council person Petersen for approval of agenda.. All following actions by City Council vote approved and carried by all Ayes unless so noted other with absences noted. Council person Ball entered meeting at 6: 35pm. Community Forum: Tim Spivey, Business Owner, spoke on School Board meeting regarding Ireland Ave Extension. Darren Lewis, resident, spoke of concerns of erosion at creek site off Roberts Ferry Rd. south of intersection with Goldfinch Dr. on east side of Roberts Ferry Rd. Mayor Phillips said he would have Public Works assess situation and report back. Motion by Gericke, seconded by Weipert for approval of minutes of October 13 and November 3, 2010 City Council meetings. Motion by Gericke seconded by Ball for approval of Receipts and Expenditures. Old Business: Motion by Council person Petersen, seconded by Gericke to resume Public Hearing for Urban Renewal Amendment. Mayor Phillips explained that consultation meeting was held with Johnson County Supervisors on October 21, 2010 and that School District and the Kirkwood Community College were invited to attend October 27, 2010. No comments oral or written received from Public. Motion by Ball seconded by Weipert to close Public Hearing for Urban Renewal Plan Amendment. Motion by Weipert seconded by Gericke to read Resolution 2010- 55 by title only. Council person Petersen made motion for approval of Resolution 2010- 55 A Resolution to Declare Necessity and Establish An Urban Renewal Area Pursuant to Section 403. 4 of the Code of Iowa and Approve An Urban Renewal Plan Amendment for the 2010 Addition to the Tiffin Urban Renewal Area and seconded by Council person Weipert. Ayes: Ball, Gericke, Petersen, Weipert. Absent: Bartels. Motion made by Petersen and seconded by Gericke to open Public Hearing for Vacate of City Sidewalk and Easement in Woodfield Ridge Part One between Lots 24 and 25. No comments written or verbal received. Motion by Gericke seconded by Ball to close Public Hearing. Motion by Ball seconded by Petersen to set second Public Hearing on issue for City Council Special Meeting on Monday, November 22, 2010 and present for approval to process documents for Sidewalk Vacation. Greg Allen, representing Ned and Ann Allen presented diagrams and information to Mayor and City, Council members regarding grading and paving of Allen driveway after the Hwy 6 Widening Project completed in 2009. Mr. Allen agreed that a payment from the City for the amount of$ 8, 000 would resolve their claim for engineering costs, grading and paving on driveway. Motion made by Petersen seconded by Gericke to move further litigation discussion on claim to possible closed session on Monday November 22, 2010 Special City Council meeting. Motion by Petersen seconded by Ball to move discussion of permanent advertising sign for Bella Sala moved in order on Agenda. Bella Sala Banquet Facility representatives asked for approval to install a permanent electrical to be located on city property east of Jasper Ave and south. of Hwy 6. Discussion held on lease agreements and future plans for additional commercial development in area. Motion by Ball seconded by Weipert to approve sign request and direct Attorney to draw up legal documents. Bella Sala representatives asked to contact Building Official for Ordinance compliance and Building Permit. Council person Weipert left meeting at 8: 30pm. Attorney Mark Danielson and Engineer James Cherney represented Mike Roberts Construction on Woodfield Ridge Part Three and answered questions regarding Developers Agreement. Discussion held on terms of Developers Agreement. Council person Ball suggested that City needs to address retention ponds and open areas for all future developments and to begin process of amending Sub- division Ordinance with new developments. Motion by Ball seconded by Gericke to read Resolution 2010- 54 by title only. Motion made by Council person Gericke and seconded by Ball for approval of Resolution 2010- 54 A Resolution Authorizing the Entering into an Agreement with Woodfield Ridge Part Three for a Revised Developer' s Agreement and seconded by Council person Ball. Ayes: Ball, Gericke. Nay: Petersen. Absent Bartels, Weipert. Council person Jim Bartels entered meeting at 8: 35pm. Engineer Hart explained to Council members process involved in obtaining traffic counts, to be conducted within next few weeks. Tabulated results will be forwarded for council review before final decision on Ireland Ave Extension Project Plan. New Business: Discussion held on Variance Request Application presented by PB Body Shop, Inc. regarding set back requirements for building expansion request at 99 Railroad St. property. Motion by Petersen, seconded by Ball to support recommendation